Job Description

Singapore
Provides facilities and administration support to the organization


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Responsibilities

Facilities Management

+ Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities' guidelines such as BCA, NEA, SCDF, WSH etc.
+ Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors' performance yearly
+ Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc.

Transport Management

+ Assist in supporting daily transport operations of SPD's vehicles and outsourced vendors

Project Management

+ Provide support to the project team for new renovation and upgrading works.
+ Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.

Administrative functions

+ Perform sourcing, evaluation of quotations and seek approval for purchases.
+ Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
+ Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements
+ Coordinate and support the renewal of contracts and agreements required for the operations

Support other administrative activities and events

+ Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers' Meeting etc
+ Support all administrative works such as managing card access, printing and phone line management, etc
+ Other administrative duties as assigned
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Requirements

Possess at least a Diploma in any discipline

At least 5 years of relevant working experience for Diploma holders

Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience

Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred

Possession of own transport will be an advantage

Proactive, meticulous, possess good communication and interpersonal skills, and a good team player

* Only Singaporeans need apply