Job Description

What the role is:
[What the role is] o To assist Assistant Director and Manager to plan and control the finance and accounting activities for CDC.

• To monitor day-to-day operations and performance of the Finance section of the Central Singapore CDC.
• To plan, direct and control all related matters, including implementation of sound procedures, proper maintenance of records and preparation of management data/reports, whilst ensuring compliance to Corporate Governances in line with the Government/ PA/CDC policy and guidelines, i.e. Government Instruction Manual (IM), CDC Rules and PA Staff Manual etc.

[What you will be working on]

• Perform keying of accounting entries in both accounting and donation system (Workday system).

• Prepare all accounting schedules, official receipts, bank-in slips, payment transactions, monthly reconciliation and other financial documents.

• Ensure timely closure of financial accounts monthly, quarterly and annually.

• Manage banking matters for the CDC.

• Prepare monthly and yearly statements of accounts including the reconciliation of various balance sheet items.

• Process and ensure prompt payments to vendors and staff within stipulated timeframe.

• Billing of customers and ensure timely recovery of amount due to CDC.

• Update journals and adjustment entries for accurate accounting records.

• Maintains the finance-related inventory records in the CDC office.

• Manage the various accounting schedules, including tracking of receivables and payables and following up with the relevant vendors and customers.

• Discuss and review of workflow and processes (including procurement and grants) for continuous improvement with consideration to internal control requirements.

• Liaise and advise staff on queries regarding financial policies and procedures per relevant PA Staff Manual, MOF IM, CDC rule, IPC rule, SB-FRS and Standard Operating Procedures.

• Liaise with internal and external auditors on PA's financial operations and processes; co-ordinate and answer audit queries and update status. if necessary.

• Perform month and year end closing of accounts within stipulated timeline an prepare Accounts Payable / Accounts Receivable schedules, reconcile Inter-company and Bank accounts.

• Monitor, track and analyse utilisations in line with planned targets to ensure proper control and optimal use of fund.

• Prepare monthly, quarterly and yearly reports for management review.

• Prepare quarterly GST reporting.

• Maintains the inventory records in the CDC office.

• Controls and accounts the vouchers movement in the CDC office.

• Provide secretariat support to the Finance Committee, such as the coordination of committee meetings, networking and appreciation functions.

• Support the Manager and Assistant Director in reviewing of workflow and processes for continuous improvement with consideration to internal control requirements.

[What we are looking for]
About People's Association:
The People's Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.