Job Description

#

Executive (Operations), Containers/PCTC

Location

Singapore

Date Posted

December 7, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for fulfilling the Charter Party requirements of the time charter/Voyage fixtures (as applicable), maintaining our reputation as a 'Shipper of Choice' and customer satisfaction while keeping Owner / Manager related expenses within acceptable levels.



A good knowledge of Charter party terms and conditions is mandatory.

1.1 Read all messages pertaining to individual vessels and alert Operations, Chartering Officers, Operations Superintendents, Disbursement / Billing Coordinator and Insurance & Claims Department of matters that warrant their attention.



1.2 Attend to all operational related queries / issues from internal and external customers/contractors.



1.3 Monitor Port Movements. Update IMOS operations module, Voyage Manager and Position list.



1.4 Plan, coordinate and monitor the pre-fixture and post fixtures requirements of the time charter fixtures:-

a) Pre-fixture

+ Assist Operation Superintendents/Manager and Chartering Officers to: + Prepare vessel description/Questionnaires
+ Issue delivery instructions
+ Prepare vessel for bunkering
+ Arranging Bunker/Condition survey

b) Post-fixtures

+ Review fixture recap and study Charter Party and Rider clauses. + Amend Base Charter Party as per Recap & file the updated one.
+ Prepare Charter Party highlights for the Master.
+ Executing the T/C as per Charter Party
+ Cargo - OOG / DG approval in consultation with Superintendent/Manager.
+ Monitor Sailing Reports and highlight to Superintendent/Manager if any issues/areas of concerns are cited.
+ Attending to requests and queries from Charterers/Brokers/vessels/Third parties.
+ Maintain IMOS voyage reporting forms.
+ Monitor voyage performance - bunker consumption as per CP.
+ Follow with vessels / Charterers for stevedore damages
+ Handling of cargo, break-bulk, OOG issues, reefer malfunctions.
+ Monitoring weather routing programs for optimal voyage planning and warn Masters as necessary.
+ Liaise with brokers / agents for voyage information.
+ Evaluation, Comparison, negotiation and appointment of local agents & Bunker/Condition Survey Company.

1.5 Plan, coordinate and monitor the 3 phases of time charter (pre-time charter, during time charter and prior completion of time charter): -

a) Pre Time Charter

+ Send charter party to Master at the earliest possible. + Ensure delivery notices are served on time.
+ Provide Sailing instructions to the Master, where applicable.

b) During Time Charter

+ Obtain necessary LOI(s) when required. + Negotiate and appoint agent for husbandry matters.
+ Coordinate communication between parties involved in Charter.
+ Ensure Time Charter hire is billed promptly.
+ Prepare invoice for Charterer's expense and bill them promptly.
+ Archiving of all messages pertaining to Operations during the Charter starting from Pre-Time Charter duration until Completion of time Charter.
+ Prepare Off hire/deviation statement, if any off hire/deviation during the Charter.
+ Carbon Intensity Indicator (CII) reporting to Charterers.

c) Prior Completion of Time Charter

+ Ensure redelivery notices are received on time. + Arranging Bunker/Condition survey

1.6 Other duties as specified below:


+ Arrange weather routing when confirmed by Operations Superintendent/Manager. + Liaise with Technical Department for technical attendance/survey and for all technical queries.
+ Liaise with Insurance & Claims Department for AWRP / Breach in INC / Claims etc when applicable.
+ Liaise with Security PIC when vessels require armed guards for HRA transit / or stowaway searches.
+ Appoint as and when required the following functions: Sea Pilots, Bunker Surveyors, Cargo Surveyors.
+ Crosscheck accuracy of updated port console by the Disbursement.
+ Other duties as required by Superintendent/Manager.

Qualifications / Experiences


Diploma holder and above 1-2 years relevant working experience in shipping industry Basic IT knowledge, e.g. Microsoft Word, Excel, Email Good communication skills - spoken and written English Ability to work under pressure Teamwork and time sensitive. * Preferably with shipping knowledge.