Job Description

The National Institute of Education (NIE), Singapore, is Singapore\xe2\x80\x99s national teacher education institute and we are proud to be an integral part of the nation\xe2\x80\x99s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE .

Executive (Physical Education & Sports Science Academic Group) [NIE]

The NIE invites applications for the Executive position in the Physical Education & Sports Science Academic Group (PESS AG). This is a 2-year contract post.

Responsibilities

PESS General Office

• Finance and procurement duties including but not limited to obtaining quotations, checking availability of budget, issuing of purchase request on Ariba, ensuring that the vendors e-invoice on time, administrative support for budget exercise, etc.
• Making e-cat/non-e-cat purchases such as ordering stationery, top-up pantry supplies, catering for events, ordering of name cards, etc.
• PA duties include but not limited to coordination of meetings, arrangement of lunch appointments with visitors for Head, sending of festive greetings, collation of information as required by external departments, etc.
• Managing assets including liaising with staff to verify that the assets are in order, putting up the documents for condemnation of assets, etc.
• Collating of key performance indicators information from PESS faculty and updating management.
• Events management such as sending email invitations to stakeholders, collating RSVPs, assist with purchases and catering for events, etc.
• Maintenance relating to General Office, e.g., raising Work Request, overseeing the maintenance of equipment such as shredder, copier etc.
• Administrator for Student Feedback on Teaching.
• Administrator for Physical Proficiency Test.
• General office administrative duties include but not limited to dispatch duty, sports facilities office duty, attend to enquiries at General Office counter, putting up maintenance requests, etc.
• Perform any other duties assigned by PESS management.

Requirements

• A Polytechnic Diploma preferably in Business Administration or Accountancy.
• Relevant finance/procurement experience, especially knowledge in Ariba would be an advantage.
• Relevant administrative experience, especially in a related institute of higher learning would be an advantage.
• Good knowledge of Microsoft Office programmes.
• Able to work both independently and as a team member.
• Meticulous with numbers.

Closing Date

The closing date of the advertisement is 1 May 2023.

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus. This is subject to the availability of seats.

Hiring Institution: NIE

Nanyang Technological University