Job Description

Broad Function
Provide high-level administrative support to CEO and other senior staff.

Key Responsibilities and Duties
Specific

• Coordinate the needs and demands of CEO to create an efficient schedule and make best use of CEO's time
• Have ownership of CEO's agenda/schedule, oversee access to CEO and manage time/interaction CEO has with internal and external sources, prioritizing and resolving related conflicts and competing demands
• Performs clerical and administrative tasks including drafting letters, memos, prepare documents and presentation materials for meetings
• Arrange and attend meetings and take minutes if necessary
• Provides a bridge for smooth communication between the CEO Office and both internal and external stakeholders
• Arranges CEO's travel plans, itineraries, and agendas for travel related meetings

General

• Serves as the primary point of contact, handling correspondence and phone calls
• Oversee and coach junior staff in the department
• Ensures departmental administrative needs are attended to promptly
• Gather, compile, verify and analyse information for CEO's use in documents such as memos, letters, reports, speeches, presentations and news releases
• Use independent judgement and discretion to make decisions. Maintain high level of confidentiality at all times
• Performs additional duties as assigned by CEO

Job Requirements

• Min Diploma in Business Administration or Management / Degree qualification in any courses
• At least 5 years of related experience required
• Extensive knowledge of office administration, clerical procedures
• Proficient in Microsoft Office
• Excellent verbal and written communication skills
• Excellent organisational skills and attention to details
• Excellent time management skills with ability to multi-task and function well in a fast-paced environment
• Reliable, pro-active and efficient

Please be informed that only applications submitted through NHG Career Webpage (corp.nhg.com.sg/Careers), WHC Career Webpage (whc.sg/joinus), JobStreet Singapore (jobstreet.com.sg), Singapore Medical Association (sma.org.sg), Singapore Nurses Association (sna.org.sg), MyCareersFuture.sg, LinkedIn and WHC appointed recruitment agencies will be considered. If you are accessing this job posting from another recruitment channel, please visit the official channels mentioned above

Institution

Woodlands Health (WH)

Job Family

Administration

Working Hours

Non-Shift

Education Level

Diploma, Bachelor Degree

Employment Type

Regular Full-Time