Job Description

Main Responsibilities

• To ensure the efficient administration of the Executive Office.

• Schedules appointments for General Manager.

• To provide good coordination and assistance to the management & staff of the Hotel.

• Participate as a member of management and advise on the administrative implications of all matters being reviewed and give comments as required.

• Ensure that the day to day administrative needs are fulfilled.

• Maintains professional business confidentiality.

• Receive and file incoming letters and documents;

• Prepare submission of any necessary detail claims to Finance Department when the need arises.

• Manage office and room supplies ensuring adequate stock at all times;

• Administrative tasks including photocopying, filing (electronic and manual files), collating reports and information, preparing and distributing papers and other general administration duties for the management team.

• Provide full coordination, supporting and assistance for any requests by the Hotel Owners as well as the management and staff of AccorHotels.

• Drafts routine or simple correspondence as assigned by the General Manager.

• Types correspondence, memorandums, circulars, reports etc.

• Opens/dispatches mail and email relative to the division and other department heads.

• Proceed the reservation confirmation to the guests of GM, as directed by GM.

• Attend the Daily Morning Operations Meetings, Owners P&L Meetings. Keep records and transcribes minutes of each meeting, as well as chasing up each task with all concerned directors/managers, on behalf of General Manager, as mentioned in the meetings.

• Furnishes the General Manager Monthly Comments / Analysis Report and submit to the Head Office on a timely basis.

• Keeps filing of the Executive Office in a systematic way.

• To coordinate and assist the secretaries and management of Owner Company on their requests i.e. Hotel Accommodation and Restaurant Booking, etc.

• To communicate with the other AccorHotels on behalf of the General Manager in all matters as directed by GM.
  

Job Requirements:

• Minimum GCE O Level.

• At least 3 years of experience in similar capacity preferably in hotel environment

• Possesses strong administrative skills

• Excellent knowledge of MS Word, Outlook, and Excel

• Possesses high level of flexibility and adaptability

• Strong English Language proficiency

• Able to read and write Mandarin Language

• Good Interpersonal skill

• Able to work under pressure and fast paced environment
  

**We regret to inform that only shortlisted candidates would be notified. **