Job Description

COMPANY DESCRIPTION Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.


RESPONSIBILITIES

• This position is for Lee Kong Chian School of Business (LKCSB)
• Appointment, Re-appointment, Promotion and Tenure Review
  • Provide administrative and logistics support for all aspects of faculty review:
    • Collate relevant documents and photocopy sufficient sets of dossiers for the various stages of internal review and for external reviewers.
    • Assist in the delivery of dossiers to reviewers.
    • Maintain records of all faculty review cases; external & internal reviewers.
• Faculty Appraisal
  • Provide administrative and logistics support for the entire faculty appraisal process:
    • Generate faculty’s teaching evaluations.
    • Collate all required documents and make sufficient sets of dossiers for the various stages of appraisal.
    • Key logistical and operational support for appraisal meetings.
    • Assist in the preparation of appraisal spreadsheets and feedback letters.
• Support for Research & PhD programmes
  • Provide operational and logistical support for research section – professorships and fellowships, grants, and PhD programmes
    • Maintain visiting faculty directory on internet and intranet.
    • Assist to arrange for accommodation and airport transfers for visitors.
• Faculty Recruitment
  • Provide administrative and logistics support for faculty recruitment and campus visits.
    • Correspond with vendors on hotel and taxi booking.
• Support for Faculty data and files management
  • Provide administrative and logistical support for files management - hard-copy & digital copies of all faculty related files and faculty data:
    • Administer physical filing space across four locations: off-site in warehouse, storage in filing room, active files in Deputy Dean’s office, and current files in F&R Unit filing cabinets.
    • Assist to compile and collate faculty-related information for PGRRQ, accreditation, faculty meetings, and other management reports.
    • Assist to update faculty-related data on various datasets and quarterly reports.

QUALIFICATIONS

• Degree holder with minimum 2 years of experience or a Diploma with at least 5 years of relevant work experience.
• Prior experience in confidential positions preferred.
• Matured with excellent interpersonal and communication skills.
• Diligent and organised, with ability to work well under pressure.
• Analytical and meticulous with attention to important details.
• A good team player yet independent and with good initiatives.
• Good working knowledge of Microsoft Office, Outlook, and Adobe Acrobat.

OTHER INFORMATION Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary. Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University