Job Description

The Division of Student Administration (DSA) is seeking a highly driven individual with a passion for the arts and arts education to join us as Executive/Senior Executive to support the holistic development of students through the planning, coordination and execution of student life, developmental programmes and engagement initiatives. The role also provides administrative and communication support to enhance the overall student experience, and to ensure smooth operation of divisional processes. This position reports to the Manager, Student Services.
This role is employed directly by the University of the Arts Singapore Limited.
Your key responsibilities include but are not limited to the following:

• Plan, organise and manage institutional events such as Orientation and Convocation, student development and leadership programmes, student community projects and competitions in partnership with industry partners, Faculties, and/or student groups, as well as other College-wide student life programmes.
• Manage student representatives by providing secretariat support for student representatives meetings, creating and disseminating event publicity materials via e-communication platforms and preparing post-event write-ups for College platforms.
• Maintain and update databases and records of student representatives and divisional databases and records for student life and student development activities.
• Work with the Division of Communications to disseminate information to students via various platforms (online, offline and social media).
• Manage, track and monitor Student's Pass renewals, transfers and withdrawals for current international students.
• Liaise with government agencies to assist international students with immigration matters.
• Coordinate work improvement projects for the Division, including the development and implementation of process enhancements.
• Prepare reports, presentations and statistics for management review as required.
• Provide secretariat support for divisional and ad-hoc meetings.
• Perform any other ad hoc duties as assigned.

Requirements:

• Bachelor's degree from an established university with at least three years of administrative experience within a tertiary education environment.
• Candidates without relevant working experience or possess a polytechnic diploma with at least eight years of experience may apply and will be considered for the Executive position.
• Strong organisational and administrative skills, event management experience preferred.
• Excellent written and spoken English; proficiency in Mandarin or Malay an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint); familiar with Mac platforms.
• Self-motivated, meticulous, independent, and a strong team player.
• Good interpersonal skills; able to work well with local and international students.
• Customer-service oriented with a student-centric mindset.
• Appreciation of arts, culture, and youth development through education an advantage.
• Experience in creative industries, tertiary education, or student support services is a plus.

To apply:
Interested applicants are invited to apply directly at the . Closing date is 31 October 2025 or until the position is filled. We regret that only shortlisted candidates will be notified.

Skills Required