Job Description

The incumbent will provide administrative support to the Department of Pharmacy, Faculty of Science. Duties and responsibilities include, but are not limited to the following -

• Work closely with Programme Director(s) and Dean\'s Office to assist in student admission exercises for the self-financing coursework-based full-time and part-time Master\'s programme, inclusive of managing programme websites, handling enquiries from prospective students, compiling student admission application dossiers, shortlisting candidates, collating and preparing information for selection of candidates, etc.
• Collaborate with the Programme Director(s) and Dean\'s Office to manage the programmes\' admission cycles to upkeep the programme\'s quality.
• Provide administrative support related to the Department research office matters, including research grant management, administrative support to the Department Ethics Review Committee (DERC), and organization of research seminars and other research-related events and initiatives.
• Assist in events such as Open House, Department outreach events, Commencement, etc.
• For Assistant Manager level: Applicant at this level would be expected to oversee the portfolio both strategically as well as operationally with minimal supervision.
• For Manager level: In addition to the expectation for Assistant Manager level, applicant at Manager level would be expected to conduct data analysis and make recommendations to support the development of Department\'s research programme and to strengthen Department\'s position in attracting high quality coursework-based Master\'s students.
• Provide other administrative support to the Department as deemed necessary

Qualifications/Requirements/Other Info

• Academic qualification: Bachelor/Master\'s degree from a recognized University, preferably in Sciences.
• Prior working experience, especially in an administrative position in the higher education sector, would be advantageous. Those with no experience are also welcome to apply.
• Fast learner, positive work attitude, proactive and self-driven with a high degree of professional integrity.
• Good time management and organizational skills, able to multitask efficiently.
• Meticulous, detail-oriented with strong numeracy abilities, reliable and conscientious.
• Strong communication (verbal and written) and interpersonal skills.
• Independent and a self-starter yet a team player.
• Proficient in Microsoft Office (Word, Excel, Powerpoint).
• For Senior Executive or Assistant Manager level: Strong analytical and problem-solving skills.
• For Manager level: Strategic thinker with strong organizational and problem-solving skills.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent\'s performance and the University/School\'s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

- To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal.

More Information

Location: Kent Ridge Campus

Organization: Faculty of Science

Department : Pharmacy

Job requisition ID : 20676

National University of Singapore