Job Description

What the role is:The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

Manage and provide administrative support for the Archives and Libraries Group (ALG) in areas such as temporary staff & vendors management, assets & records management, and buildings maintenance.What you will be working on:

• Administer the day-to-day building, facility and system matters, including monitoring and resolving issues with relevant stakeholders, maintaining and conducting regular housekeeping to ensure that records are updated, e.g. access management, emergency documentation.

• Manage and maintain assets and official records, including maintenance, condemnation and conducting regular housekeeping of assets and ensuring that official records (both physical and electronic) are updated regularly.

• Manage human resource matters and staff welfare including recruitment and payment for temporary staff, updating of staff records arising from movements, working with relevant stakeholders on onboarding/ offboarding matters, and managing staff welfare activities.

• Support the public libraries in other administration duties, e.g. maintenance and verification of finance records.

What we are looking for:

• Good process management, administrative, coordination and time management skills
• Skills in interpreting user/client information needs
• Meticulous and ability to multi-task
• Good command of English and communications skills (writing and speaking)
• Strong team player, good networking skills

Successful applicant will be appointed on an initial two-year contract.About National Library Board:To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.

National Library Board