Facilities Admin Assistant (tagalog Speaking)
Singapore, Singapore
Job Description
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Coordinate and work closely with Facility Administrator on daily operations, includes but not limited to Administrative duties and Facilities and operational duties Key Accountabilities Administrative Tasks
- Provide administrative support to the Facilities Department
- Assist with the flow of coordination of emergency preparedness/evacuation
- Prepare operational reports
- Prepare attendance report, staff claims, leave days of Facilities, Security, First Aid, Maintenance and Housekeeping Teams (including OT and leave summary) to HR
- Assist in the procurement of maintenance related equipment and furniture
- Assist the application and renewal of permits and licenses
- Maintain facilities records such as As-built plans, service contracts, leases, asset inventories and others.
- Be the point of contact for the feedback system in relation to facilities matters
- Be the minutes taker for facilities meetings
- Support and assist the Facility Administrator and Facility Manager to oversee the day-to-day operations
- Participate in the inspection walkabouts and identify operational and maintenance related issues
- Assist in the review of facilities management policies, procedures and contracts.
- Oversee ad-hoc projects which includes planning, scheduling and reporting the project status
- Allocate and manage facility space to maximize its usage
- Assist with the access card registration and de-activation
- Update the records of Parent ID card and Car Decal applications and issuances
- Maintain and assist in the review of H&S requirements and records such as Risk Assessments, Fire Safety Audit, Crisis Management and others.
- Attend to safety and emergency response trainings, e.g. fire drill and evacuation
- Ensure engaged service providers comply with the safety regulations and security rules
- As part of the emergency response team, attend to job duties as assigned emergencies.
- Prior experience in administration role
- Proficient in Microsoft Office applications
- Service oriented attitude
- Good team player
- Initiative and proactive
- Able to speak Tagalog will have an added advantage as need to liaise with external parties and associates.
- Microsoft Office: 1 year (Preferred)
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Job Detail
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Job IdJD1305606
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore, Singapore
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EducationNot mentioned