Job Description

Facilities Admin Officer

RESPONSIBILITIES:

• Effectively communicate with internal stakeholders from executive management, internal business units, clients, external supplier partners and vendors.
• Oversee the appointed subcontractors in maintenance and management of properties. Assigning maintenance work to on-site handyman/technician to follow-up and update status of completion in the system
• Manage the fault reporting system with daily building repair works, implementation of preventive and corrective programs, etc.
• Implementation of preventive, corrective programs, defects liability management program (DLP), project works, etc. if required.
• Manage matters relating to security and safety matters including faults, breakdowns, malfunctions, irregularities, etc.
• Ensure all requests, queries, feedback and/or complaints are dealt with within a specific timescale, prioritized according to their urgency, and the requestors are always kept informed and updated of the progress and status on these requests, queries, feedback and/or complaints.
• Log in all the above requests, queries, feedback and/or complaints in Facilities Management and Fault Reporting Tracking System, and escalate/convey/communicate such requests, queries, feedback and/or complaints to the Site Lead, relevant contractors, cleaning supervisors, security personnel as well as the authorized representatives for their respective follow-up actions.
• Responsible for space management (including lockers), details of new occupancy updates, etc. as an when required.
• Assist Site Lead in generating weekly/monthly print-out reports, including consolidation of data and information, filing, and indexing of Service Reports and Log Sheets, etc for analysis and submissions of reports
• Any other duties as assigned

REQUIREMENTS:

• Diploma in Building/ Facilities Management/ Building Services/ Engineering from a recognized institute of higher learning.
• Certificate in Fire Safety Manager Course by the Civil Defense Academy or equivalent is preferred

Please apply in writing or via e-mail enclosing a CV, and your current salary details to

Salary details available upon application, commensurate with experience and skills.

Contact

Director HR & Office
Central Management
Singapore

Savills