Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Facilities CoordinatorWork Dynamics - Integrated Facilities ManagementWhat this job involves:Leading on-site operationsAre you a pro at giving on-site support? Working with a team, you\xe2\x80\x99ll oversee the day-to-day client activities for the assigned facility. You\xe2\x80\x99ll also implement facilities management procedures and performance measures\xe2\x80\x94and ensure that they are always maintained. Likewise, you\xe2\x80\x99ll boost on-site operations by promoting best practices and creating better processes. This job will also entail the question \xe2\x80\x9cHow do I ensure the safety of my colleagues?\xe2\x80\x9d You will do this by promoting adherence to health and safety standards.Winning our clients\xe2\x80\x99 trustAs the facilities co-ordinator, you\xe2\x80\x99ll be working frequently with clients, so you\xe2\x80\x99ll need to build strong relationships with them. Likewise, you\xe2\x80\x99ll need to be proactive and engaging; and make sure that the clients\xe2\x80\x99 expectations are met each and every time. You will also be the go-to person for any facilities-related concerns.Keeping an eye on budget and contractsDo you have a solid background in finance management? As the person in charge, you will take care of the site\xe2\x80\x99s financial operations. Also part of your job is to coordinate with vendors and suppliers, and make sure that they deliver quality work practices according to the contract, and at the right cost.Promoting teamwork across the boardAt JLL, we strongly believe that teamwork is the secret behind every successful company. Do you share our thoughts? If so, then you are what we\xe2\x80\x99re looking for. In this role, you will support our people\xe2\x80\x99s growth and development through effective training and coaching sessions. Likewise, you\xe2\x80\x99ll promote a culture that upholds the \xe2\x80\x98I am JLL\xe2\x80\x99 core behaviours and fosters teamwork, cooperation and performance excellence. Also part of your job is to ensure that the team is constantly motivated, and that trust and work ethics prevail among members.Support workplace projects, such as office moves and renovations, ensuring that they are completed on time.Maintain accurate occupancy workstation allocation in the office versus space system.Conduct regular headcount and space occupancy updates and to provide such report to clientCoordination of moves, adds, and changes (MAC).Ensure compliance with health and safety regulations, such as fire safety and workplace ergonomics.Manage the daily operations of the workplace, including managing facilities, security, and vendor relationships.Efficiently track and update FM asset inventories; assist in the storing, disposal, and/or retrieval of FM assetsResponds to work orders and complaints promptly with accurate and thorough information according to the specific request. Assists with light duty adjustments such adjusting monitor arms, tightening screws on chairs, and crawling under desks to adjust cables. Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage.Maintain workplace policies and procedures, such as building access, visitor management, and emergency preparedness.Ensure that workplace facilities are maintained and cleaned to a high standard, and that workplace equipment is in good working order.Ensure daily work orders and feedbacks are addressed and attended to.Supervise and maintain the work schedule of the workplace support team, including receptionist, event co-ordinator, admin co-ordinator and housekeeping staff.Be the point of contact and maintain relationships with external stakeholders, such as building landlords and local government agencies.Sound like you? To apply, you need to be:Competent and goal-drivenDo you have four to six years\xe2\x80\x99 experience in a commercial / tenancy-based office facilities environment or other related fields? If so, you will be a perfect fit for the role. Likewise, an experience in managing commercial contracts and budgets may just help you land this job. You\xe2\x80\x99ll also need to be a goal-oriented individual who\xe2\x80\x99s an ace in health and safety requirements, vendor management and facilities technical systems managementOrganised and analyticalWe\xe2\x80\x99re looking for a self-motivated and quick-thinking facilities co-ordinator who can solve problems using quantitative methods and holistic approaches. Likewise, we\xe2\x80\x99re on the lookout for well-organised leaders who plan tasks in advance and constantly stay ahead of deadlines.Engaging and professionalA passion for excellence is what makes a great facilities co-ordinator. We\xe2\x80\x99ll need someone who can do more than the bare minimum to meet our clients\xe2\x80\x99 expectations. In this role, you\xe2\x80\x99ll also be working with different kinds of people, so you\xe2\x80\x99ll need to be an expert in handling them professionally. Likewise, you\xe2\x80\x99ll need to effectively manage, train and inspire the team to always do better. You\xe2\x80\x99ll also need to take the time to listen to your people to create better work impact.Job RequirementDiploma and at least 3-5 years of Facilities professional experienceStrong Facilities Technical (Mechanical and Electrical) knowledge and experience;Able to handle manual duties and perform regular facilities inspections;Pro-active, independent, able to work with minimal supervision and perform under pressure;Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in Chinese & English)Ability to work flexible hours, occasional weekends and evenings.Location:On-site \xe2\x80\x93SingaporeJob Tags:HiringIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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