Job Description

Primarily responsible for office support and administrative matters related to facilities management & maintenance and work as the Safety Coordinator for the site, assures that facilities activities comply with company and regulatory requirements. Report directly to Facilities Manger and dot line to the Site Leader and APAC EHS director in Singapore.Facilities Support . Routine facilities management, maintenance , repairing activities . Door access and security management . Vendor/Contrctor management - vendor creation, purchase requisition / PO creation in SAP. . Co-ordinate with Finance for office facility budgeting . Plans spaces for new employees. . Managing cleaning service . Documents building changes in electrical, plumbing and other utilities . Documents office and equipment reconfigurations . Maintains current drawings of buildings, communications, site, and parking . Contact window to the landlord and lease relevant management . Coordinate with contractor and manage for facilities preventive and maintenance . Maintains schedules for Facilities projects . Tracks measurements for Facilities . Assists Facilities Manager with day to day projects and special facilities projectsEHS Support . Manage EH&S Documentation, Risk Management (RM) plans, and EH&S committee for the site in consultation with respective function head and regional EH&S Lead. . Coordinate EH&S program initiatives, including weekly fruit day. . Coordinate Emergency Preparedness and Response Plan (EPRP) and drills, act as the fire warden, and maintain emergency response equipment. . Deliver and coordinate with external vendors on EH&S related training/briefing for the site. . Coordinate EH&S incident reporting and investigations. . Coordinate EH&S compliance inspections. . Manage contractor activities, including compliance to EH&S related requirements for the siteOthers . Any other duties assignment from site leader . Able to work after office hours or during the weekends on an ad-hoc basis when required
Not Specified