Job Description

Duties and ResponsibilitiesAdministrationxc2xb7 Manages calendars, arranges for internal/external meetings, appointments and travel bookings when required.xc2xb7 Manages pantry and stationary supplies.xc2xb7 Administrator for all resources like company badges, mobile phone, office line, equipment(printer), and other shared office services.xc2xb7 Maintain records of APAC Textron employees contacts and emails.xc2xb7 Consolidate all employees overtime monthly for finance to process.xc2xb7 Concierge support for customers if required.xc2xb7 Approve and submit IT resource approval for Singapore Service Center shared folders.xc2xb7 Assist in organization of team building activities and company events.Financexc2xb7 Manage vendor's Purchase Request/PO/Invoices process to comply with Finance team requirements.xc2xb7 Aged debt reminder to customersProcurementxc2xb7 Sourced vendors for special projectxe2x80x99s needs and negotiated contracts.xc2xb7 Set up new vendor request.xc2xb7 Support finance on check/wire transfer payment application to customer account and credit card paymentxc2xb7 Monitor credit limit on customers to ensure they are within/below the rangexc2xb7 Act as credit collector to customers who are nearing or beyond their net term to ensure they make their payment on time and arrange for payment plan when necessaryxc2xb7 Generate statement of account for all customers that has outstanding payment for maintenance invoicesxc2xb7 Support information for finance analysts on the billing efficiency or hours affected when requiredRecord Retentionxc2xb7 Ensure compliance with the Retention Policy and Retention Table for Singapore Service Center.Training Arrangementxc2xb7 Arrange type training for all maintenance personnel as requested by Maintenance Managerxc2xb7 Assist with all bookings/enrolment xe2x80x93 training, accommodation, flight, transportation.xc2xb7 Work with HR to develop bond agreement for all maintenance personnel attending type training.Billingxc2xb7 Generate deposit invoice, debit memo, credit memo for vendor services, warranty claims, tool rental and aircraft hangarage.xc2xb7 Generate estimates price on project status when required for PIA accountxc2xb7 Generate manual commercial invoice when needed.xc2xb7 Ensuring tax in system, billable labor hours and miscellaneous charges are allocated appropriately. Manual update in SAP required to zero-rated tax for each work order.xc2xb7 Cross check all parts ordered quantity with issued quantity in the revision.xc2xb7 Make sure all parts PO statuses are completed and remind engineers to all unused partsxc2xb7 Compile soft copies of invoices with signed proposal QAQ, COA, MTR, engineering record as supporting documentsxc2xb7 Generate travel expenses report for go team to add as cost in SAPxc2xb7 Handle and support audit enquires for finance teamxc2xb7 Troubleshoot and clear of un-bill settlement of invoices in WIP report from financexc2xb7 Work closely with the MRO planner on the status of aircraft maintenance projectsWarrantyxc2xb7 Submit and monitor warranty claims on Textron e-commerce portalxc2xb7 Submit and monitor warranty claim to vendor portal on behalf of customersxc2xb7 Monitor credit claim received from vendor and apply to customer account accordinglyxc2xb7 Monitor denied claim and rectify reason with engineers.xc2xb7 Inquiry on validity to warranty teamQuotationxc2xb7 Generate proposal for Hangarage requestxc2xb7 Ensure parts order shipment and freight cost are accurate.Ops Supportxc2xb7 Parts trackingxc2xb7 Revision creations in SAPxc2xb7 Customer Progress Status Report preparationxc2xb7 Vendors sourcing for direct parts/materials/tools.Other tasks as assigned by management.QualificationsQualificationsxc2xb7 Minimum 3 years experience in similar rolexc2xb7 Proficient in use of standard office equipment and Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)xc2xb7 Dynamic and proactive personality, ability to work with teamsxc2xb7 Solution driven and structured way of thinkingxc2xb7 Self-starter and with a can do mentalityxc2xb7 English language knowledge (spoken and written)xc2xb7 Aviation experience favorable - not essential

Textron