Job Description

Finance & Compliance Manager

The job is to take a decade old organization of multiple small businesses led by competent and motivated young entrepreneurs and get them ready for the big time. Reporting to the CEO and assisting business leaders within the organization, you must be well-versed in all aspects of financial management and compliance, including financial accounting, developing financial procedures, internal control and regulatory compliance, audits, taxation, financial planning and reporting, cost control, risk management etc.. Proper corporate structuring and governance along with tax planning will be a key feature of the job. The businesses in the group are primarily in the food and beverage industry. And each business is managed separately by individual teams of entrepreneurs and operators. We are a people-first and cloud forward company and we have developed some decent systems over the last decade, but we need to develop even better systems so that the growth of the organization is future proofed. You will need to develop systems to create a clear picture of the organization’s overall financial health, and shared systems to standardize financial processes across the group. We are very focused on efficiencies; using cloud-based systems and creating applets that make processes simpler and more effective. The goal is to help our leaders and associates focus on creating value rather than spending the time on backend work. Having the ability to dabble in a bit of code to help bring these tools to life will be an added advantage for this job. Mastery in Google Sheets and SQL will be a huge advantage. You are required to be proficient in XERO for financial management, and take ownership in developing systems to assist individual business leaders in implementing effective financial management systems that ensure real-time visibility into the financial state of the organization, both on the individual business and on the group level. You will be in charge of the monthly management reporting, developing good investor relations, and communicating financial statements, major investment issues, and financial analysis to investors and stakeholders. You will oversee and drive process streamlining and system enhancement initiatives to ensure that the organization is ready for external-audit at any time. With the organization expanding at a rapid pace,you will be required to manage a team of remote bookkeepers to plan, develop and manage standard operating procedures (SOPs) in accounting and finance to ensure day-to-day transactional governance, implementation of statutory compliance measures, and deploy these to new and existing businesses consistently. We're not a traditional organization, so the shackles on innovation that's around in most traditional companies do not exist. We move fast and break things, you will have to fix the broken stuff and rebuild it so it will last longer on the next move. We are also expanding into businesses outside of food and beverage. We are presently building interests and assets in investments, fitness, engineering, education and ecommerce. So you will have to assist with the fundraising process, actively coordinating with banks and private investors to secure low interest loans, and other financing methods as needed. It is an extremely challenging job. Make sure your goals are massive, as ours are sky high.

Key Requirements

Management

• Maintain and enforce a documented system of accounting policies and procedures
• Manage outsourced functions
• Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
• Oversee the accounting operations of subsidiary/associate companies, especially their control systems, transaction-processing operations, and policies and procedures

Transactions

• Ensure that accounts payable are paid in a timely manner
• Ensure that all reasonable discounts are taken on accounts payable
• Ensure that accounts receivable are collected promptly
• Process payroll in a timely manner
• Ensure that periodic bank reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Maintain the chart of accounts
• Maintain an orderly accounting filing system
• Maintain a system of controls over accounting transactions

Reporting

• Issue timely and complete financial statements
• Coordinate the preparation of the corporate annual report
• Recommend benchmarks against which to measure the performance of company operations
• Calculate and issue financial and operating metrics
• Manage the production of the annual budget and forecasts
• Calculate variances from the budget and report significant issues to management
• Provide for a system of management cost reports
• Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations

Compliance

• Coordinate the provision of information to external auditors for the annual audit
• File CPF and other relevant tasks to manage compliance as per Singapore requirements.
• Monitor debt levels and compliance with debt covenants
• Comply with government reporting requirements and tax filings
• Manage cap tables and ensure that it is accurate
• Manage Corporate Secretarial compliance

Qualifications

• Bachelors and/or MBA degree in Finance, Accounting, Economics, Business Administration or related fields
• Professional Accountancy Qualification – CA, CPA, ACCA
• 3+ years relevant working experience
• Proficient in Google Sheets and accounting software XERO.
• Proficiency in coding, especially SQL is a plus.
• Quantitative and analytical mindset with distinctive operational and business judgment, attention to detail, and outstanding verbal and written communication skills.
• Experience leading and developing a team with a focus on performance, coaching, mentoring, and collaboration is a plus.
• Strong knowledge and understanding in advanced accounting, regulatory issues, CPF, GST, operational risk management and design of internal control systems, and tax planning.

Key Details

• 5 day work week
• Immediate full-time opportunity
• Salary Range - $5,500 - $8000
• Hybrid work environment
• Career development

Benefits

• 14 days annual leave in year 1 and 2, and 21 days leave from year 3 onwards.
• Medical Benefits

ABOUT US

Chaosactive

We are behind brands like Spiffy Dapper, Dapper Coffee, Oriental Elixir, Sago House, Low Tide, Porkypine, Amoy Beverage Corp and Kes-sho Glassware. We started off as a hole in the wall in Boat Quay and have grown into several craft-focused businesses over the last decade. We lead from the front and are built on grit and copious amounts of sweat. We build fast, innovate incessantly and are crazy about efficiency. Our team is the start and end of all our decisions. We are entrepreneurs looking to work with other entrepreneurial talents to be part of our tribe of misfits. And that means the ability to grow really fast and have the opportunity to lead or even grow into ownership in one of our ventures. We have tripled in size during the COVID-19 era and we need talents and personalities for a diverse range of careers. We invite you to be part of the story and write your own chapter in our legends. Please send in resumes to: team@chaosactive.com or WhatsApp us at 8949 1466