Job Description

About Kita

Kita is a youth development nonprofit using person-centric and participatory practices to return agency to youths and their communities. We support youths from under-resourced backgrounds through community gatherings, personal exploration opportunities, and structured career programmes that prepare them for meaningful employment. As a rapidly evolving organisation, we're hiring a dedicated coordinator for the first time to establish the operational foundation that will support our growth.

About the Role

We're seeking a detail-oriented Finance and Operations Coordinator to establish and maintain the administrative backbone of our organisation. Working 2.5 days per week (flexibly arranged), you'll ensure our financial transactions are processed accurately, our records are organised, and our day-to-day operations run smoothly. You'll work closely with our Executive Director and Board to support Kita's financial health and operational efficiency during this critical growth phase.


This role is ideal for someone who finds satisfaction in creating order from complexity, takes pride in accurate record-keeping, and wants to contribute to youth development by ensuring our operations run smoothly behind the scenes.

Financial Administration (50% of time)

Process invoices and vendor payments following documented procedures Track expenses and process staff reimbursements in a timely manner Maintain donor database and process gift acknowledgements Compile financial documentation as requested by board accountant for grant reporting Process timesheets and submit to payroll service provider Maintain organised filing systems for all financial records

Governance and Compliance Support (20% of time)

Prepare materials and agendas for board meetings in coordination with Executive Director Take meeting minutes and track follow-up actions Maintain organised files of compliance documents and legal agreements managed by leadership Follow documented protocols for document version control and retention

Operations Coordination (30% of time)

Serve as first point of contact for general enquiries via phone and email Coordinate meeting schedules for Executive Director and team Maintain contact databases for partners, donors, and stakeholders Take notes during team meetings and track action items Support cross-functional projects with logistics and documentation Follow documented protocols for file organisation and data backup

We're Looking For

Required:

1-2 years of experience in administrative, bookkeeping, or operations roles Strong attention to detail and accuracy in data entry and record-keeping Proficiency with Google Workspace (Sheets, Docs, Drive) Comfortable learning new software systems (accounting software, donor databases) Excellent organisational skills with ability to manage multiple deadlines Clear written and verbal communication in English Ability to work independently and follow documented processes

Valued but not required:

Experience with accounting software (Xero) Prior experience in nonprofit sector Understanding of basic bookkeeping principles Familiarity with donor management systems

What We Offer

Meaningful work supporting youth development in a values-driven organisation Flexible 2.5-day work week with scheduling flexibility (days can be arranged to suit workload and personal commitments) Trust-based work arrangement with autonomy in how you organise your time Direct involvement in building systems and processes for a growing nonprofit Close collaboration with committed leadership and board members

Work Arrangement

Part-time: 2.5 days per week (approximately 20 hours), flexibly scheduled Hybrid: Combination of remote work and time at our Prinsep Link office

To Apply

Send your CV and a brief note about your interest to careers@withkita.sg . Share what draws you to this scope of work and what experience you have with financial administration or bookkeeping. We may schedule a 30-minute virtual call to learn more about each other, and suitable candidates will be shortlisted for 1-2 in-person interviews.