Job Description

Job Title:

Finance Executive (Accounts Payables, Vendor Bills & Fixed Assets)

About the Role

We are looking for a meticulous and proactive

Finance Executive

to join our Finance team. This role is responsible for managing the full spectrum of

Accounts Payables

functions, from vendor billing and payment processing to fixed asset management and audit support. The ideal candidate will play a key role in ensuring financial accuracy, compliance, and timely reporting to support The Helping Hand's operational and mission-driven goals.

Key Responsibilities

Accounts Payables & Vendor Management

Maintain and update the vendor master list and banking details. Code, verify, and input vendor bills accurately into

Xero

. Ensure bills are duly verified by relevant departments and supported with proper documentation. Route bills for approval and prepare weekly payment runs. Follow up with vendors and internal stakeholders on invoice discrepancies. Maintain pre-approved vendor lists and aged payables reports. Record and reconcile month-end accruals and vendor clearing entries. Prepare monthly balance sheet schedules for Accounts Payables.

Fixed Assets & Reporting

Maintain and update fixed asset registers and schedules. Post monthly depreciation and support year-end asset verification. Assist in month-end closing activities for AP and fixed assets. Support internal and external audit queries. Assist in the preparation of grant claims, financial reports, and expenditure analysis. Document and refine workflows to enhance finance process efficiency. Support ad-hoc finance projects as assigned.

Requirements

Diploma in Accountancy

or equivalent (ACCA qualification or in progress is an advantage).

At least 3 years

of relevant experience in accounting or finance operations. Strong attention to detail, accuracy, and analytical ability. Able to meet deadlines and work both independently and collaboratively within a team. Good communication and interpersonal skills. Proficient in

Xero

accounting software and Microsoft Excel. * Prior experience in the

non-profit or social service sector

is an advantage but not mandatory.