Job Description

:

\xc2\xb7 Manages and oversees the reception area and is responsible for assisting students, parents, and other visitors who come in-person, as well as answering phone inquiries and coordinating with staff members.

\xc2\xb7 Handle movements of documents e.g. mail and parcels

\xc2\xb7 Take charge of receiving all deliveries at the reception counter, including those from suppliers, parents, and students.

\xc2\xb7 Attend to contractor\xe2\x80\x99s request and calling for Operations Support Officer as needed to support school activities

\xc2\xb7 Manage the distribution of keys to appropriate personnel for access to facilities, and also handle the operation of key presses.

\xc2\xb7 Handle requests by students/parents/staff e.g.

v Early dismissal of students for valid reasons,

v IPAD tablet issues of students,

v Financial assistance liaison/application status liaison,

v Admission and release of students from e.g. Sick Bay/Isolation room

v Photostating assistance (e.g. student NRIC registration),

v Student\xe2\x80\x99s requests for e.g. school uniform items, bandages, ice-packs

v Student assignments, surveys and returns to forward to staff

\xc2\xb7 Carry out basic tasks such as sending and receiving documents via email and fax.

\xc2\xb7 Take part in school emergency preparedness exercises such as lockdown drills and fire drills, as well as any relevant school events or outings approved by the school leaders.

\xc2\xb7 Handling of safety equipment e.g. handphones, walkie talkies for exercises

\xc2\xb7 Distribution of certificates, documents and other items

\xc2\xb7 Simple checking and consolidation of documents

\xc2\xb7 Handle Lost and Found items within client policies and with staff guidance

\xc2\xb7 Assist staff in handling simple administrative matters (Temperature-taking, Covid-19 tasks)

\xc2\xb7 Perform simple data entry tasks if needed only

Undertake any simple general tasks/duties in the school that are assigned by the school leaders/Administration Manager, which may include tasks such as shredding of documents

Work Arrangement:

Contract Duration: Oct 2023 to Sep 2024

Working Hours:

\xc2\xb7 Mondays to Thursdays: 7:00am to 4:00pm, inclusive of \xc2\xbd hr lunch break

\xc2\xb7 Fridays: 7:00am to 3.30pm, inclusive of \xc2\xbd hr lunch break

\xc2\xb7 Service not required on Saturdays, Sundays and gazetted public holidays

Salary: Monthly Rated

Location: Woodlands

Job Requirements:

\xc2\xb7 Have relevant 3 years working experience in front desk and administration, preferably in schools

\xc2\xb7 Have a pleasant demeanour and able to deliver good customer service

\xc2\xb7 Be able to work independently and work as a team

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