Job Description

Role summary

----------------

Own the end-to-end financial administration of the family office: consolidate accounts across banks and entities, maintain accurate books, prepare timely financial statements, manage cash and deliver clear performance reporting.

Key responsibilities

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Consolidation & bookkeeping

Aggregate and reconcile

multi-bank statements

(cash, custody, brokerage, credit lines) across entities and currencies.


Maintain

general ledger

; process journals, accruals, prepayments, intercompany entries.


Perform

daily/weekly reconciliations

(positions, trades, corporate actions, fees, FX).

Financial statements & reporting

Prepare

monthly/quarterly balance sheet, P&L, and cash-flow statements

(direct or indirect method).


Produce

entity and group consolidations

with eliminations and FX translation.

Cash & treasury

Monitor

liquidity

, capital calls/distributions, coupons/dividends; schedule payments.

Administration & controls

Coordinate

audit

, valuation calendars, confirmations, and data rooms.


Maintain

document management

(trade files, contracts, fee schedules, ISDAs).

Tax & regulatory coordination (with advisors)

Support

IRAS

tax packs, withholding/GST assessments as applicable.


Prepare materials for

ACRA

annual filings and board papers.


Advantageous: familiarity with

Section 13O/13U

regimes (no legal advice).

Performance & analytics

Track

fund/manager performance

, exposures, and flag anomalies.


Maintain benchmark library; monitor fees, carry, and hurdle calculations per agreements.

Stakeholder service

Respond to principal/board requests; liaise with banks, custodians, GPs, and external accountants.

Qualifications

------------------

Degree in Accounting/Finance;

CPA/CA/ACCA

preferred. 5-8+ years in fund administration, family office, PE/VC, or Big 4 audit. Strong

consolidation

and

multi-currency

accounting skills; IFRS familiarity.

Tools

---------

Ledger & close:

Xero/QuickBooks.

Data & reporting:

Advanced Excel, Power Query/Power BI.

Key competencies

--------------------

High accuracy, deadline discipline, confidentiality, and discretion. Process design and ability to standardize messy data. * Clear written reporting for non-technical stakeholders.