Job Description

Manage company documents to ensure accuracy, quality, and integrity; support compliance with record retention policies, safeguard information, and enable efficient data retrieval. Archive inactive records securely and systematically. Ensure document management processes meet company procedures and audit requirements. Establish and monitor records retention schedules in alignment with company policies. Maintain confidentiality of sensitive documents and oversee secure destruction and disposal processes. Develop and standardize document management procedures for consistent implementation across all construction projects. Design templates for documents, file types, and document databases to streamline workflows. Collaborate with contractors, vendors, and internal stakeholders to issue and transmit requested documents efficiently. Develop and update training materials for document management processes, ensuring accuracy and timely revisions. Bachelor's degree in Engineering, Project Management, Construction Management, or a related field. 7-10 years of experience in the construction industry. Minimum 5 years of hands-on experience in document control. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Power BI, and project/document management platforms such as ACC, Procore, Aconex, or equivalent. Willingness to learn and adapt to new document control systems. Strong ability to develop guidelines and procedures, and lead project teams in successful implementation of document control processes. Demonstrated ownership of deliverables with the ability to work independently and collaboratively within diverse teams. Excellent analytical and problem-solving skills. High attention to detail, strong sense of urgency, and commitment to meeting timelines. Exceptional verbal and written communication skills.

Skills Required