Job Description

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You will be supporting this tier 1 global law firm\'s banking practice in APAC, playing an important role in implementing and supporting the delivery of work allocation. You will be responsible for the day to day deployment of lawyers to matters, balancing the needs of the business with the needs of the individual.

This is an ideal role for a lawyer looking for a change of career direction.

You will have an important role in talent management and liaising with the HR and leadership teams, to discuss individual performance and development. You will also be involved in a range of projects that are designed to improve the efficiency and agility of the firm.

Role and responsibilities

• Act as a trusted advisor to the lawyers by understanding client requirements and the wider needs of the business, in order to facilitate effective resourcing decisions.
• Challenge requests and deal with potential resource escalations, making decisions on conflicting demands as required.
• Deployment of resource to matters balancing commercial and individual needs - optimising work allocation to alleviate high/low utilisation, increase mobility and agility and meet individual preferences and development goals.
• Data analysis and reporting of forecasted capacity, utilisation, resource availability, and skill sets.
• Proactive management of the current work allocation tools, ensuring they are maintained and accurate.
• Leading Resource Management projects and initiatives.
• Maintaining information on staff movements between offices, monitoring of joiners, leavers, maternity etc, holiday tracking.
• Updating capacity information and monitoring utilisation for all fee earners in the region on a weekly basis and maintaining ad-hoc updates. Highlighting potential under/over utilisation to the practice group.
• Creating a skills matrix for each new joiner and updating every 6 months.
• Liaising with the Legal Services Centres weekly to have an understanding of capacity.
• Visit other offices as appropriate, to allow relationship building and aid forward planning.
• Acts as an escalation point for junior team members dealing with challenging situations.
• Attends and regularly presents at Team and Partner meetings to provide updates on WA.

Key requirements

The ideal candidate will have proven experience within a work allocation role or similar, and ideally have experience of working in a professional services or large corporate environment. They could also be a Lawyer looking for a change of career direction.

Knowledge and Skills

• Understand the financial implications of the resourcing decisions made.
• Understand the office/practice group/team needs and priorities for resourcing.
• Leads large scale or complex resource allocations liaising with international offices and Advanced Delivery teams as appropriate
• Commercial and risk focussed with good operational business acumen - the ability to exercise good judgment, knowing when to flag issues and when to deal with them independently.
• Ability to influence resource management through presentation of information that is timely and informative.
• The ability to work under pressure and deliver quality outputs, to tight deadlines, and to communicate competing demands effectively.
• Anticipates resourcing issues and provides solutions ahead of time
• Excellent project management and organisational skills and the ability to prioritise and manage both the workload of themselves and the team within which they operate.

Stakeholder Management

• Excellent relationship management and communication skills.
• Become a trusted advisor and point of contact on resourcing matters.
• Influencing key stakeholders on resource selection and strategic solutions to achieve maximum utilisation and effective skills mix on matters.
• Be able to build strong working relationships with both the partner group and lawyers (those being deployed as well as those requesting resources) in order to understand their requirements by being well integrated within the offices.
• Be able to consult with a wide range of stakeholders at different levels to understand their needs and wants.
• Respond with empathy and understanding to enhance relationships.
• Be resilient to deal with challenges from people within the business, with good interpersonal and strong influencing skills
• Experience of conflict resolution, with the ability to manage complex conflicts between numerous parties, drawing on robust negotiation skills to resolve them.
• Be able to actively manage expectations and escalate issues where necessary.

Technical Expertise

• Strong IT skills \xe2\x80\x93 experience of working with resource management planning software would be advantageous.
• Advanced Excel skills \xe2\x80\x93 experience of working with large volumes of data in Excel and being able to manipulate this to enable effective decision making.
• Ability to use all technology and established tools effectively.
• Producing, using and analysing management information to make resourcing decisions and recommendations to senior stakeholders.

If you think you meet the above requirements and would like to apply please send: * your CV; and

• a short cover note to jessica.deery@horizon-recruit.com for us to determine your suitability for this role.

If you\xe2\x80\x99d like to arrange a confidential discussion prior to applying please call our Singapore office on +65 6808 6635, Hong Kong office on +852 3978 1369 or London office on +44 20 3745 2513.

Please share this opportunity with any colleagues that you think would be interested.

Singapore EA Licence No. 12S6213

Horizon Recruitment