Job Description

We have an exciting career opportunity for the position of

Human Resources and Admin Manager (Internal)

and invite industry professionals to join us.

Job Responsibilities:

1) Compensation, Payroll & Benefits

Manage job evaluations, salary structures, and salary surveys to drive compensation decisions for the Group, ensuring internal equity and external competitiveness. Oversee performance management processes, including annual salary reviews, bonus exercises, and provide recommendations through cost modelling and simulations. Ensure accurate and timely processing of monthly payroll. Perform monthly calculations of CPF, SDL, and other statutory contributions for all staff, and ensure compliance with submission timelines. Manage income tax filings and other statutory compliance matters. Calculate sales incentives/commissions in coordination with the Finance team. Resolve payroll-related queries and perform payroll audit checks to ensure accuracy and data integrity. Manage relationships with benefits vendors (e.g. medical schemes, insurance providers) and negotiate cost-effective benefits plans. Review and assess benefits programs, providing recommendations aligned with market practices and cost considerations. Administer monthly employee expense reimbursement processes, ensuring all claims comply with the company's internal claims policy.

2) Policy, Compliance & HR Frameworks

Develop, review, and update HR policies and procedures, ensuring compliance with employment legislation. Maintain and regularly update the Employee Handbook. Monitor changes in labour laws and integrate updates into HR practices. Lead policy communication, training, and awareness initiatives to ensure clear understanding and consistent application. Support internal audits and compliance readiness across HR processes.

3) Performance Management, Appraisal & Grading

Coordinate and oversee the annual performance appraisal cycle. Work with department heads to design fair evaluation criteria and grading systems. Provide guidance to managers on performance reviews, coaching, and feedback delivery. Link performance outcomes to promotions, increments, training needs, and career development pathways.

4) Training & Development

Identify training needs across departments and design yearly training plans. Organise workshops, seminars, and external courses to upskill staff. Develop and maintain a learning management framework to track training outcomes. Monitor effectiveness of training initiatives and propose continuous improvements.

5) Recruitment, Onboarding & Offboarding

Partner with hiring managers to define job requirements and manage the end-to-end recruitment process (sourcing, screening, interviewing, offers). Maintain a candidate pipeline and explore cost-effective recruitment channels. Oversee internal mobility and career progression opportunities. Collaborate with universities and educational institutions to develop internship programs and attract talent. Conduct employee orientation sessions and develop onboarding programs to integrate new hires effectively. Manage offboarding processes including clearance, handover, exit interviews, and final payroll. Ensure proper documentation and statutory compliance during both onboarding and offboarding stages.

6) Leave Management

Act as the system administrator for the company's Leave Management System. Ensure accurate and timely recording, approval, and tracking of all employee leave entitlements. Generate leave-related reports for management review and compliance purposes. Provide guidance to employees and managers on leave policies and procedures.

7) HR Partnering & Employee Relations

Partner with Heads of Department on workforce planning, organisational restructuring, and people management strategies. Provide HR data and insights for annual budgeting and workforce planning. Act as the primary contact for employee relations issues, offering fair and timely HR advice. Guide managers on implementing performance improvement plans, counselling, and career development. Promote employee engagement initiatives to strengthen workplace morale.

8) Projects & Strategic Initiatives

Lead or participate in HR-related projects, including government initiatives and new commercial projects. Undertake other ad-hoc duties as required to support overall HR objectives and business needs.

9) Administrative Matters

Responsible for overseeing all administrative matters for the Group. Any other ad-hoc duties as assigned by all stakeholders.

Job Requirements:

Bachelor's degree in Human Resource Management, Business Administration, or a related field. In-depth knowledge of employment laws and best practices across Singapore, Malaysia, and Hong Kong. Experience in regional HR and with Info-tech systems * Immediate availability or able to join on short notice.