Job Description

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.

Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.

We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp. We are committed to building a more sustainable and inclusive society.

Role purpose

The HR Executive (Temp) will provide operational support to HR team for SEA. This role will be involved in talent acquisition, employee engagement, hr and benefits administration.

Role responsibilities include, but not limited to \xe2\x80\x93

Recruitment Administration

• Coordinate induction programme for office new hire
• Liaise with IT on setting up of equipment and email address for office new hire
• Prepare welcome pack for new hire
• Administer new hire employment contract
• Maintain e-pile/workday

Payroll Administration

• Check on OT calculation
• Check on PT timesheet
• Checking on Unpaid Leave
• Support in checking of flexi claim receipts and work with Finance to prepare payment
• Prepare AWS payment for retail
• Ensure accuracy on commission pay-out computed by retail/payroll vendor
• Tally resignee\xe2\x80\x99s leave balance with Store Manager/Department Head

Employee Engagement

• Involve and support in all employee engagement activities including ad hoc celebration, well being, and volunteering activities

HR Administration

• Prepare Certificate of Employment
• Monitor probation tracking with HRBP and prepare confirmation letter
• Prepare acceptance of resignation and termination letter
• Work Pass application and renewal
• Registration and De registration of insurance
• PO and invoice checking if any
• Office Administration if any

Benefit Administration

• Leave administration - checking on leave balance of different types of leave
• Work with retail operations on complimentary products
• Insurance registration and deregistration
• Coordinate insurance briefing

What we are looking for

• Open mindset and deep curiosity seeking to understand others, listen without judgement and act on diverse perspectives
• Commitment to fostering an inclusive and psychologically safe work environment
• Solid experience in HR operations
• Experience within retail, customer service, or hospitality industries.
• Diploma in Human Resources or equivalent
• Good knowledge in HR operational matters and employment act for SG and MY
• Prior experience in Workday will be added advantage
• Good organizing and time management skill
• Good communication and interpersonal skill

What\xe2\x80\x99s On Offer

We take a holistic approach to employment, promoting professional development, career growth, employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering and matched giving programs. Employee benefits include \xe2\x80\x93

• Flexible, hybrid working pattern
• Generous product discount allowance and bi-annual complimentary product allocation
• Paid volunteering allowance for all employees
• Bonus opportunity based on personal, and business, performance
• Suite of options to aid development, including complimentary access to LinkedIn Learning, in-house Product and Core skills training and study support opportunities
• Access to employee assistance programmes, complimentary subscription to Headspace mindfulness app and summer hours options.

Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

Aesop