Job Description

Job Scope:

HR Connect System:

• Creation of job requisition, new hire profile, expat assignment, contingent worker profile, update of employee movement, employee queries & etc
• Participate in the analysis and review of HR processes, such as streamlining of workflows, configurations of HRIS, project and change management, reviewing of possible solutions such as automation.
• Maintaining and management of HR Systems and Data, including user access and user queries
• HR Connect Data Checking for MI/APP Exercise
• New hire / Resignees updates/input in HRC
• SAP inactive user list - FA & Global IT (one-off)
• HR Connect External Contractor Data Clean Up (one-off)
• Year-End data validations (ad hoc)
• HRC data clean up - CC, dept, pay grade, country grade, level & etc
• HRC update for promotion/transfer, change in personnel movement (new hire, resignee, contingent worker)
• Organisation structure changes
• All HRC related work, queries, clarifications

Personnel Administration (ICON & Site)

• Resignees : Preparation of resignation acceptance letter, issue exit clearance, sending resignees info to dept/IT/Finance/Office Mgmt for offboarding admin information
• New hires : sending new hires info to dept/IT/Finance/Office Mgmt for onboarding admin information
• Transfer : Preparation and issuance of letters (ad hoc)
• Confirmation : Monitor probation, prepare and issuance of confirmation appraisal form and letter to managers 1 month before confirmation date
• Allowances : Preparation and issuance of letters (ad hoc)
• Employment Certification letters : Preparation and issuance (ad hoc)
• Long Service Awards : Preparation and issuance of LSA certs and letters; procurement of LSA Plaques
• Filing work (eg. create p-files)
• Merit Increment & Bonus, Retention Bonus letters : preparation and issuance of payout related letters
• Other HR related letters preparation

Payroll Processing:

• Monthly Time Management System processing & support includes thorough understanding of our pay/allowance/working time terms and conditions etc.
• Backup for Payroll Specialist for monthly payroll processing

New Payroll System Project

• Migration/integration of HR Connect data into new pay system
• Verification of Employee data and payroll data; biometric facial recognition set up etc.
• UAT, parallel run, post go-live support etc.
• Other support for payroll system project/integration as assigned by the HR Manager;
• The tasks are non-exhaustive as it depends on needs as we progressed in the project; this role will work closely with the Payroll Specialist and HR Manager

Payroll Health Check Project

• Data extraction/management
• The tasks are non-exhaustive as it depends on needs as we progressed in the project. This role will work closely with the Payroll Specialist and HR Manager

Others

• Work Pass: Full process of passes monitoring, application, renewal, cancellation; liaison with MOM, online application
• HR reports for CON and other reports requirement
• Support HR Manager APAC and Site HR Manager in HR operational work for ICON & Site

Requirements:

• Minimum 3 years of relevant work experience
• Familiarity with Ascender PeoplePay system or other payroll system
• Able to work independently in a fast-paced environment
• Possess good working attitude, communication skills and commitment

Additional Information:

• Salary - Up to S$5K per month
• Contract duration: 6-month contract
• Commencement Date: Immediate
• Working days and hours: Mon to Fri, 8.30am to 5.30pm
• Location: IBP@ICON, Jurong

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

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