Job Description

We are looking for an experienced and proactive HR Manager to join a well-established Chinese shipowner company that is expanding its operations into Singapore. As the companys first HR hire and a key member of the Singapore start-up team, the HR Manager will play a pivotal role in setting up and managing the full spectrum of HR functions while also supporting general office operations and administrative needs during the early growth phase.
This is a unique opportunity to be part of the founding team of our Singapore office. The successful candidate will have the chance to contribute meaningfully to building the companys culture, systems, and operations from the ground up.
Responsibilities
HR Management & Operations

• Establish and implement HR policies, processes, and systems aligned with local employment laws and global corporate guidelines.
• Manage the full HR spectrum including recruitment, onboarding, compensation & benefits administration, performance management, employee relations, and training coordination.
• Prepare employment contracts, handle work pass applications, and ensure compliance with MOM regulations and PDPA requirements.
• Partner with the General Manager to support manpower planning, talent acquisition, and employee engagement initiatives.
• Maintain HR records, payroll data, and personnel files accurately and confidentially.
• Manage the companys registration for statutory requirements (CPF, MOM notifications, employment passes, etc.).
• Develop and maintain employee handbook, onboarding materials, and HR documentation.

Strategic HR Development

• Support organizational development planning as the company scales in Singapore.
• Advise management on workforce planning, compensation benchmarking, and retention strategies.
• Coordinate with HQ on HR policies, performance management, and alignment of HR frameworks.

Office Administration & Operations

• Manage day-to-day office administration including vendor liaison, procurement of office supplies, and coordination of office maintenance.
• Provide logistical support for company events, business meetings, and staff activities.
• Handle basic finance administrative tasks such as invoice processing, petty cash, and expense claims.
• Support the setup of the Singapore office including sourcing for service provider arrangements (e.g., IT, office equipment, insurance, etc.).

General Support

• Assist the General Manager in any ad-hoc matters or special projects related to HR and the setup of the initial office establishment and operations.
• Act as a point of contact for both internal staff and external stakeholders.

Requirements

• Diploma/Degree in Human Resources, Business Administration, or related field.
• Minimum 5 years of HR generalist experience, preferably in shipping or related industries.
• Strong knowledge of Singapores employment laws and HR compliance requirements.
• Hands-on experience setting up HR processes for a new entity or start-up preferred.
• Bilingual in English and Mandarin. Ability to communicate effectively in Mandarin is preferred to liaise with Chinese-speaking stakeholders and head office colleagues in China.
• Independent, hands-on, and resourceful, with the ability to manage multiple responsibilities.

We regret that only shortlisted candidates will be notified. Thank you for your understanding.

Skills Required