Job Description

Executive/Senior Executive - HR (6 months maternity cover)

Singapore

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

We invite you to bring your expertise into play as you contribute to support the delivery of excellent HR operations in the region and take it to the next level. Are you eager to establish clarity and alignment on HR services provided in the region? Would you like a job with collaboration and high demands from the business on value creating deliveries? Then this position might be a great opportunity for you. Click the apply-button to send your application.

You will join our Ramboll Support Organization

As our Executive/Senior Executive - HR for 6 months maternity cover (estimated July 2023 to Dec 2023), you will be part of the larger multi-disciplinary APAC region. Your role is based in Singapore where you will work within a diverse business support team as well as other colleagues in the Asia region.

Your key tasks and responsibilities will be to support the HR operation needs of various business units, HRBP, HR Center Of Excellence (COE) and most importantly, our employees in Singapore. The roles & responsibilities include all HR related operational activities of our employee\'s career cycle. You will be dealing with many stakeholders on a daily basis to support them with tasks related to employees, monitoring and producing HR-related reports and ensuring compliance with relevant local and national regulations.

To be successful in this role, you should be familiar with HR operational processes and HR software HRIS, Learning Management systems and Applicant Tracking Systems. You need to be able to build strong relationships with your stakeholders and be able to work with various teams collaboratively. You will ensure our HR Operations meet our business needs and are functional and cost-effective.

Roles and Responsibilites

• Assist with monthly payroll related matters such as collating and checking of payroll inputs, tracking of site staff OT, validation of payroll sheet for salary payment, managing and handling employees\' records in Info-tech payroll system, filing of income tax clearance, IR21 for foreign employees etc.
• Ensure timely & accurate submissions in all government and related claims, e.g., CPF, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, income tax (IR8A & IR21) matters etc
• Administer employee benefit program, such as renewal of Workmen Injury Compensation (WIC) insurance, taking care of Employee Health and Safety and wellbeing activities etc
• Assisting in submission of MOM surveys such as Labour Market Survey, updating business census etc.
• Provide end-to-end employee Lifecycle support including onboarding and offboarding processes which involves coordination with other support teams (IT/FM/Finance) on relevant systems, such as Workday employee ID set up, induction, calculating employee official last day of employment, annual leave encashment, returning of offboarding documents etc.
• Prepare HR letters (e.g., offer letter, employment certification letter, Visa Invitation, acceptance of resignation letter, off cycle salary increment letter etc.)
• Liaise with MOM and employee to manage entire Work pass process such as work pass applications, issuance, renewals and cancellations
• Maintains and supports a variety of employee related reports both for HR and Business purposes
• Maintaining employee\'s personal file, leave records and all other employee records in HRIS System - Workday
• Work with and support the HRBP and HR COE\'s to implement changes in policies and processes based on laws, compliance requirements, trends and business changes
• Supporting the HRBP, HRD, Legal and Compliance functions in HR related projects roll out
• Provide advice and handle all employee enquiries on HR related matters

Required Knowledge & Skill:

• Strong organizational skills and the ability to maintain detailed records
• Strong sense of confidentiality, ethics and integrity
• Team player with ability to work well in team settings and liaise with other HR colleagues located overseas, as well as ability to work independently, with little supervision
• Client service minded and ability to prioritize and manage time well to ensure timely service delivery
• Ability to liaise cross-functionally to develop a rapport with peers and other functions
• To be pro-active in approach and a catalyst for change
• Ability to work effectively under tight deadlines and manage ad-hoc requests in a timely and quality driven manner
• Interacting confidently with various levels including senior staff

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• Diploma or Degree in HR Management or Business Administration/ Management or equivalent
• 2 to 4 years of relevant experience in HR operations and payroll for consultancy or engineering industry
• Possess strong knowledge of Singapore payroll and MOM employment regulations
• Candidate with experience in using Workday, Infotech payroll software and Smart Recruiters or similar HRIS software
• Excellent MS Office skills especially MS Excel, MS Word & MS Power Point.
• Ability to communicate effectively both written and verbally English to liaise with our English-speaking colleagues

Welcome to our Support Organisation

In Ramboll\'s Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organisation to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.

Ramboll in Asia Pacific

Ramboll has close to 500 experts working across more than 10 offices in Asia Pacific. We are present in Australia, China, Hong Kong SAR, Malaysia, India, Japan, South Korea, and Singapore. Our experts are applying their passion to deliver innovative and sustainable solutions in markets as diverse as Buildings, Transport, Water, Environment & Health, Energy, and Architecture & Landscape. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, your expected salary and when you are available to start. We look forward to receiving your application.

Ramboll