Job Description

The HR & Payroll Administrator supports full-spectrum human resource operations and payroll administration across Alfa Medicus Group. The role involves managing end-to-end payroll, HR documentation, Recruitment, employee records, and work pass administration while ensuring compliance with statutory regulations and internal policies. The incumbent will be expected to perform both administrative and executive-level responsibilities, supporting multiple healthcare entities under the Group.

Key Responsibilities

Payroll & Compensation

Administer monthly payroll processing for multiple entities, ensuring accuracy and compliance.

Update payroll data: new hires, resignations, salary revisions, bonuses, allowances, and deductions.

Process off-cycle payroll, variable bonus, and final payments.

Ensure timely submissions to CPF, IRAS, SDL, SHG, FWL, and other statutory bodies.

Coordinate with Finance for payroll reconciliation and bank file generation.

Maintain strict confidentiality of all payroll-related information.

HR Administration

Maintain and update employee records in HRIS

Draft and issue employment letters

Track probation reviews, contract renewals, and work pass expiry dates.

Administer benefits such as leave, medical claims, insurance, and staff perks.

Support onboarding and offboarding processes.

Assist in recruitment activities including job postings, interview coordination, and reference checks.

Handle employee queries related to HR matters and ensure timely resolution.

Work Pass Application & Renewal

Manage end-to-end work pass processes.

Review eligibility based on MOM regulations and internal role requirements.

Submit applications via EP/WP Online and coordinate IPA, medical screening, and pass issuance.

Monitor work pass expiry and initiate renewal processes early.

Track quota (DRC) and levy obligations across entities.

Ensure proper cancellation and repatriation procedures upon employee exit.

Maintain an up-to-date tracker for all pass applications and statuses.

Compliance & Reporting

Ensure HR and payroll processes comply with the Employment Act and statutory requirements.

Maintain audit-ready documentation for HR and payroll records.

Generate monthly reports

Support audits and inspections by MOM, IRAS, and other authorities.

Undertake other HR-related duties or projects as assigned by the management.

Requirements

Diploma or Degree in Human Resources, Business Administration, or related field.

Minimum 2-4 years of experience in HR and payroll administration, preferably in a healthcare or multi-entity environment.

Knowledge of local labour laws, CPF, IRAS, and MOM regulations.

Proficiency in HRIS and payroll systems

Strong Microsoft Excel skills and attention to detail.

Ability to manage multiple priorities and deadlines independently.

Job Types: Full-time, Part-time, Permanent, Contract, Fresh graduate
Contract length: 6 months

Pay: $2,500.00 - $3,000.00 per month

Expected hours: 44 per week

Schedule:

Monday to Friday
Work Location: Remote