Job Description

UWCSEA is looking for a HR Services Intern. As an HR Services Intern, you will play a crucial role in supporting the Human Resources team in various administrative tasks to ensure the smooth functioning of HR processes.
Main Responsibilities

• Assist in maintaining, organising, and filing HR files, records, and databases.
• Implement efficient systems for document management to ensure accessibility and accuracy of information.
• Regularly audit and update employee records to ensure compliance with organisational standards.
• Support Staff Onboarding and Off-boarding activities by coordinating logistics and administrative tasks.
• Collaborate with various departments to facilitate a seamless onboarding experience for new hires.
• Ensure all necessary documentation is completed during the onboarding and off-boarding processes.
• Create new employee personnel files with meticulous attention to detail, ensuring accuracy and completeness of required documentation.
• Maintain strict confidentiality of sensitive employee information in accordance with privacy regulations and company policies.
• Assist in the digitisation of HR records to enhance accessibility and streamline data retrieval processes.
• Collaborate with HR team members to facilitate effective communication and information sharing.
• Act as a point of contact for employees seeking assistance with HR-related inquiries.
• Participate in team meetings and contribute to discussions related to process improvement and efficiency.
• Provide support on various HR projects as assigned, contributing to the continuous improvement of HR processes.
• Assist in the development and implementation of HR initiatives to enhance overall employee experience.

Person Specifications

• Minimum O Levels, or currently pursuing a Diploma or higher (in Business Admin/ Human Resource Management/ Social Sciences or a related field).
• Undergraduates who can commit for 20-24 weeks are welcome to apply.
• Strong administrative and organisational skills with a keen attention to detail.
• Ability to handle sensitive information with confidentiality and discretion.
• Excellent communication and interpersonal skills.
• Proficient in Google Suite (Sheets, Docs, Drive, Slides, Forms) and Microsoft Office Suite (Word, Excel, PowerPoint).

Applications
The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalised group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.