Job Description

On behalf of one of its clients, in the Education field, the French Chamber of Commerce is looking for a Intern - Parent Support & Services DepartmentAs an intern, you will significantly contribute to the safety and effectiveness of our school trip programs. You will gain practical experience in risk management and procedure development, working with various departments to understand regulatory requirements and enhance our school\'s travel policies.Additionally, you will help manage and organize the trips for students and staff, as well as daily school transportation (school bus) and extracurricular activities. This role will provide you with a comprehensive understanding of the logistical and administrative aspects of school travels, outings and extracurricular activities.Responsibilities :1 - Participation in the development project for risk management in school trips\xe2\x97\x8b Assist in drafting procedures, guidelines and documents.\xe2\x97\x8b Help design and develop comprehensive tutorials and training support.\xe2\x97\x8b Assist in implementing new procedures.\xe2\x97\x8b Propose innovative ideas to continuously improve risk management practices based on feedback and observed outcomes.2 - Operational assistance\xe2\x97\x8f School trips:\xe2\x97\x8b Participate in the organization and coordination of school trips.\xe2\x97\x8b Assist with logistical management, including bus reservations and meal arrangements.\xe2\x97\x8b Collaborate with teachers, administrative staff and service providers to ensure smooth execution of trips.\xe2\x97\x8f Bus arrivals and departures:\xe2\x97\x8b Assist during school bus arrivals and departures to facilitate efficient and orderly processes.\xe2\x97\x8b Work closely with the transport provider to maintain student discipline and ensure safety.\xe2\x97\x8b Handle any unforeseen events or emergencies on-site promptly and effectively.\xe2\x97\x8f ECA (Extra-Curricular Activities):\xe2\x97\x8b Support the ECA team in overseeing and coordinating daily activities.\xe2\x97\x8b Assist in organizing end-of-year sessions, including an open house for parents.3 - Support for various projects in the Parent Support and Services department\xe2\x97\x8f Bus inspections:\xe2\x97\x8b Update and improve the current bus inspection checklist (content and format)..\xe2\x97\x8b Conduct inspections to ensure all buses are compliant and inspected during the school year.\xe2\x97\x8b Record inspection results and ensure follow-up on any identified issues.\xe2\x97\x8f Canteen inspections:\xe2\x97\x8b Create a comprehensive checklist for canteen inspections.\xe2\x97\x8b Perform regular inspections, document findings, and ensure timely follow-up on any issues.\xe2\x97\x8f Participate in various other projects within the Parent Support and Services department.4 - General Department Support\xe2\x97\x8f Support administrative tasks as needed for efficient and effective operations.\xe2\x97\x8f Help with department activities, including preparing documents and managing databases.REQUIRED SKILLS, EXPERIENCE AND QUALIFICATION\xe2\x97\x8f Strong organizational skills.\xe2\x97\x8f Excellent written and oral communication in both French and English.\xe2\x97\x8f Ability to work in a team and collaborate with various stakeholders.\xe2\x97\x8f Proficiency in office tools (Word, Excel, PowerPoint, Google Drive).WORKING CONDITIONS\xe2\x97\x8f Contract Type: 6 months internship starting in Jan 2025\xe2\x97\x8f Work Hours: 42 hours per week\xe2\x97\x8f Leave: 1.5 days of annual leave per month starting on the 4th month

French Chamber Singapore