Job Description

Duties & responsibilities: Inventory record1. Data entry register, record and maintains inventory accountability and control all RGS, SSP, Blessing & Tambayan Hospitality fixed and non fixed-assets2. Tagging and update of GR for new purchase of fixed and non fixed assets with coordination of Inventory Assistant3. Maintain inventory records deliveries, receiving, issuing, returning and keep up to date record of all RGS & Tambayan Hospitality Group assets4. Monitors the property control system which includes moving, returning, issuing using standard forms as per the policy and procedures5. Keeps up to date records of all lost, stolen and damaged items and report them on monthly basis to Accounting Head and General Manager6. Assist to prepare and maintain record of disposal assets for review and final decision7. Count and verify inventory list on regular basis to make sure that inventory list and physical count result are accurate8. Performs general office duties including inventory filling, hard and soft copyAssets Management and control 1. Assist and coordinates activities and property movement and management of fixed assets for disposal, surplus, storage or salvage,2. Check and process requests from RGS, SSP & Tambayan Hospitality staff and handle them for assets available in stockroom3. Organize and implement physical count of Fixed and Non Fixed assets of all RGS, SSP & Tambayan Hospitality property on regular basis.4. Find discrepancies during physical count and conduct inspection5. Print and prepare bar-code and tag number for new purchased assets and existing assets 6.6. Assist Inventory Assistant to arrange and organize assets in stockroom7. Ensure that returning assets have all the necessary documents, return form plus Loss and damage form with approval8. Report any discrepancy and illegal issues to Accounting Head & General Manager9. Regularly physical count, spot check and update store assets inventory list of RGS, SSP & Tambayan Hospitality10. Provides assistance for disposal of fixed assets and non fixed assets and adjust them in system11. Troubleshoots any problems with purchase orders, deliveries, or pickups that require special attention.Inventory Reporting12. Provides necessary inventory reports such as update in GR Form and GR Summary13. Monthly damaged and lost assets report14. Provide list of stocks for disposal15. Assist in providing report on final physical count and report any discrepancies on time16. Provide information to Accounting Head and General Manager for investigation and act on matters related to compliance, including the review of documents and other information that is relevant to compliance activities.17. To facilitate on maintenance schedules, for regular inspection and repairs of hotel, kitchen & bar equipments or returns with close coordination with Maintenance DepartmentDisbursement18. Processes payments and documents such as invoices, journal vouchers, employee reimbursements and statements.19. Pre-audits, verifies, and processes employee expense claims reviewing rules for employee compliance.20. Match purchase orders to invoices. Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees before posting to Quickbooks.21. Posts financial data to appropriate accounts in Quickbooks22. Review transactions for changes and accuracy and corrects errors. Retrieves system reports.23. Handles & disburses funds using manual/local warrants or petty cash and makes change according to specific instructions.24. Banking transactions & reconciliation25. Prepares account deposit ticket, and deposits money as directed.26. Files and/or removes records and reports.27. Double check attendance and compute for the semi-monthly payroll and distribute payslip28. Performs related work as assigned.Job Type: Full-timeBenefits:

• Employee discount
• Health insurance
• Life insurance
• Paid training

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary
• Overtime pay

Ability to commute/relocate:

• Malate, Manila: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Expected Start Date: 06/15/2022