Job Description

Key Responsibilities:

IT & Administrative Responsibilities:

Office Management

: Oversee general office operations, including managing office supplies, organizing office layouts, and maintaining a clean and efficient work environment.

Scheduling & Coordination

: Manage and coordinate schedules for executives, meetings, conferences, and travel arrangements.

Communication

: Handle internal and external communications, including emails, phone calls, and correspondence with vendors, suppliers, and clients.

Documentation & Reporting

: Prepare reports, documents, and presentations for leadership, and assist in organizing company-wide events, meetings, and conferences.

Health & Safety

: Ensure that the office complies with health and safety regulations, and assist with organizing workplace health initiatives.

Vendor Management

: Coordinate with external service providers (e.g., office suppliers, cleaning services, IT support) to maintain smooth office operations.

Human Resource Responsibilities:

Recruitment & Onboarding

: Assist with the hiring process by coordinating job postings, reviewing resumes, scheduling interviews, and facilitating the onboarding of new employees.

Employee Records Management

: Maintain and update employee files, records, and HR databases to ensure accurate and confidential information.

Employee Relations

: Address employee queries related to HR policies, workplace concerns, and benefits, and escalate issues as necessary.

Payroll Support

: Assist with processing payroll by gathering data on working hours, absences, overtime, and other payroll-related details.

Training & Development

: Coordinate training sessions or workshops, track employee progress, and help with organizing professional development programs.

Performance Management

: Help administer performance appraisal processes, track employee performance reviews, and assist in setting up meetings between employees and managers. *

Compliance & Policies

: Ensure compliance with labor laws and internal policies, and assist with maintaining and enforcing workplace policies (e.g., attendance, health and safety).