Job Description

Singapore /

Academic - CCA /

Full Time (Perm)

/ On-site

Currently, more than 1800 students are learning at GESS supported by more than 400 full time and part time academic and administrative staff members. In August 2018 GESS moved to Dairy Farm Road to a modern new school campus located at the edge of Singapore\'s largest nature reserve.

Job purpose

• To manage, coordinate and implement the IWC for Primary and Secondary schools.

• To partner with internal staff and external tutors on various logistical issues, including but not limited to, Accounting, HR, Management, Timetabling and rooming.

• To organise concerts and other events in relation to IWC

• To provide assistance to the coordinator of the Vocal and Instrumental Programme (VIP) when required.

Responsibilities

Coordination

• Liaise with students, parents, tutors, Head of Music and teachers in all matters arising from IWC

• Support HOM in recruiting tutors for IWC

• Organise and administrate IWC concerts on quarterly basis

• Ensure a smooth transition from the IWC to VIP or CCA Programs

Administrative Tasks

• Administrate and oversee tutors, including but not limited to, completion of documentation, such as contracts.

• Oversee lessons with the support of pedagogical staff

• Administrate student database, student/parent contracts, files, practice diaries and organize IWC course materials

• Administrate rental of instruments and contracts with students and parents

• Manage IWC budget

Communication

• Promote and communicate IWC Programmes to prospective families via internal and external marketing channels.

• Update IWC content in the school website

• Be the main contact point for all enquiries on IWC

VIP and IWC Coordination

• Oversee VIP/IWC/Music inventory list and organize the maintenance, repair and replacement of instruments.

• Plan and purchase instruments in coordination with VIP & IWC steering group

• Maintain VIP and IWC facilities.

Special Events Planning

• In cooperation with VIP Coordinator, organize and administrate IWC and VIP events such as Fairs, Orientation, Try-an-Instrument, IWC concerts, Gold concert and annual recitals

General Support Tasks

• To continuously develop and improve effectiveness and efficiency of IWC Operations, in conjunction with VIP coordinator, HoM and Operations Manager.

• General administrative tasks as directed by the Operations Manager

Requirements

• Excellent organization, administration, and communication skills

• Relevant experience in administrative or service-oriented fields. Music knowledge is an added advantage

• Enthusiastic and willing to work flexible hours

• Ability to multitask and work under pressure

• Good team player, confident and reassuring demeanour

• Excellent Computer skills

• Open mindedness to work in international teams

Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community.

Our School

The German European School Singapore (GESS) is a multi-lingual, not-for-profit, German international school in Singapore with a distinct European flavour. As an accredited \'Excellent German School Abroad\', the German Section of GESS offers all major German school leaving certificates.

Our European Section offers tuition in English for students from grade 1 - 12 across all three IB programmes (the PYP, the MYP and the IB Diploma Programme) as an authorised IB World School.

Children aged 2 years onwards can enroll in our Preschool where children are following the PYP programme in German-speaking, English-speaking or bilingual groups. In addition to an outstanding academic education, GESS strives to teach students community values such as respect, openness and diversity.

To Apply

We offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and your complete resume. Please indicate your reasons for applying for the position.

Our Selection Process

At GESS we adhere to fair employment practices that consist of hiring practices that are fair, merit-based and non-discriminatory.

We are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and child protection as we promote the welfare of all our pupils irrespective of race, ability, religion, gender or culture.

All post holders are subject to appropriate vetting procedures including satisfactory reference and background checks and the offer of employment will be subject to the completion of these. In addition, the visa entry requirements for Singapore are subject to certain requirements being met. This includes but is not limited to, mandatory diphtheria and measles vaccination requirements for children attending school in Singapore will need to be in place prior to arriving in Singapore in order for the criteria for a child Dependent Pass to be met and the visa granted. Further information on this will be shared at interview stage if applicable.

Please note, that only shortlisted candidates will be notified.

CPE registration number: S72SS0010G Registration period: 22 June, 2017 - 21 June, 2023

GESS