Job Description

Job Scope:
The officer will provide operational and administrative support to the Legal Department to ensure smooth and efficient workflow. This includes:
Legal Knowledge Application: applying foundational legal knowledge to understand, organize, and contextualize legal documents, correspondence, and processes
Email & Document Management: triaging, tagging, and filing incoming emails; creating a structured system for email/document organisation
Workflow Tracking: monitoring deadlines, maintaining trackers, and sending reminders to counsel.
Process Documentation: drafting and maintaining SOPs, checklists, and "playbooks" for recurring legal/administrative processes (e.g., engaging panel law firms)
Administrative Support: scheduling, collating materials, formatting documents, and maintaining databases/records
Panel Law Firm Engagement: supporting counsel in managing panel law firm instructions and ensuring compliance with escalation protocols
Working Arrangement:
Location: Outram Park
Working Hours: Mondays to Fridays
Duration: 1 Year
Salary: $11 - 19/H
Requirements:

• Diploma in Law and Management with paralegal experience; OR LLB from a common law jurisdiction with at least 1 year of paralegal or legal operations experience.
• Strong organisational skills with proven ability to design and implement systems (email/document workflows, SOPs, trackers).
• Proficiency in MS Office, SharePoint, and other knowledge management tools.
• Ability to understand legal terminology and concepts, and translate them into structured workflows and documentation.

EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485

Skills Required