Job Description

Job Scope:
The officer will provide operational and administrative support to the Legal Department to ensure smooth and efficient workflow. This includes:
Legal Knowledge Application: applying foundational legal knowledge to understand, organise, and contextualise legal documents, correspondence, and processes.
Email & Document Management: triaging, tagging, and filing incoming emails; creating a structured system for email/document organisation.
Workflow Tracking: monitoring deadlines, maintaining trackers, and sending reminders to counsel.
Process Documentation: drafting and maintaining SOPs, checklists, and "playbooks" for recurring legal/administrative processes (e.g., engaging panel law firms).
Administrative Support: scheduling, collating materials, formatting documents, and maintaining databases/records.
Panel Law Firm Engagement: supporting counsel in managing panel law firm instructions and ensuring compliance with escalation protocols.
Working Arrangement:
Working Hours: Mondays to Fridays (office hours)
Salary: $14-19/H
Duration: 12/10/2025 - 12/11/2026
Location: Outram Park
Requirements:
Diploma in Law and Management with at least 3-5 years' paralegal/legal support experience; OR LLB from a common law jurisdiction with at least 1 year of paralegal or legal operations experience.
Strong organisational skills with proven ability to design and implement systems (email/document workflows, SOPs, trackers).
Proficiency in MS Office, SharePoint, and other knowledge management tools.
Ability to understand legal terminology and concepts, and translate them into structured workflows and documentation.
EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485

Skills Required