Job Description

Receiving and directing telephone calls in accordance with the firm's policy.
Diary management, arranging and preparing documentation for meetings.
Inbox management.
Organising client & internal meetings and lunches.
Support in organising client functions, including assisting with invitations and setting up along with Office Manager and BD team.
Preparation and filing of arbitration documents, including preparing bundles.
Other support services include making travel and hotel arrangements, taking minutes of meetings, initiating and replying to correspondence on routine matters, regular archiving and photocopying.
Setting up and maintaining records and filing in accordance with the firm's policy and quality standards.
Proof reading, word processing/typing, editing and collating correspondence and other documents.
Assisting the fee earners with their Client Due Diligence tasks by liaising with clients and obtaining the correct documentation from them in line with the firm's compliance policies.
Ensuring that compliance matters are progressed in a timely manner by liaising with the compliance team in the Hong Kong office.
Billing and claims submissions.
Updating and maintaining client information on Interaction.
Receiving and sorting incoming mail where required.
Preparation of slides on PowerPoint.
Working as part of a team to ensure that effective secretarial cover is maintained, to include covering secretarial absences within the office.
Person Specification
At least 4 years' experience as a Secretary within the Legal sector, preferably International Arbitration/Dispute Resolution experience.
Fluent in English.
Language skill: fluent in mandarin to liaise with Chinese speaking clients.
Computer literate.
Competencies
Highly motivated individual who will be able to deal effectively with conflicting and urgent requirements.