Job Description

Perm

At least 4 years' experience in a legal secretary role,

within a Disputes or Arbitration practice.

Strong communication skills, able to draft documents and have strong organizational skills.

Our client, an international law firm, is looking for a Legal Secretary to join their Disputes team in Singapore. The ideal candidate will have prior experience in supporting lawyers and enjoy working in a fast-paced, client-focused environment.

Key Responsibilities

Provide full secretarial and administrative support to arbitration fee-earners. Handle digital dictation, email and diary management, and call handling professionally. Draft and format documents, letters, and correspondence (minimum typing speed: 60 wpm). Organise client/internal meetings, events, travel, and accommodation arrangements. Assist with document preparation for hearings, bundles, and briefing notes. Prepare presentation materials (e.g. PowerPoint slides). Manage and maintain physical and electronic filing (per firm standards). Proofread legal documents and correspondence with strong attention to detail. Coordinate client functions and assist with logistics and invitations. Assist with monthly billing, timesheet support, and expense claims. Support lawyers with conflict checks and client due diligence (CDD) documentation. Liaise with the London compliance team to ensure timely completion of CDD. Maintain client data in CRM systems (e.g., Interaction). Provide cover for other secretaries when required.

What We're Looking For

At least 4 years' experience in a legal secretary role, within a Disputes or Arbitration practice. Proficient in Microsoft Office and comfortable working with legal systems. Strong organisational skills and ability to manage competing priorities. Detail-oriented with excellent written and verbal communication skills. A proactive team player with a client-service mindset.

Triton AI Pte Ltd

Registration Number: R1980724

EA: 21C0661