Job Description

We have an exciting opportunity for an experienced Legal Secretary to work as part of a team, providing clerical support and administration to designated fee earners.





Principal duties will include:

Typing of all correspondence

Copy typing Agreements Reviewing and amending Checking and proof reading Typing and amending lengthy, complex legal documents in an accurate and timely manner Creating of business related expense claim forms on behalf of their fee earners Assisting with the creation of new clients / matters on the Document Management (DM) system

General Administration

Answering telephone and e-mail messages Assisting with conflict checks Taking and forwarding messages Creating and amending diary appointments Booking meeting rooms, equipment and catering Arranging conference calls Covering for absence Other general office duties as and when required

Organising travel arrangements

According to Employee Handbook guidelines

Database Management

Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts Adding contacts to LinkedIn, if required Filing and archiving

Billing

Processing incoming invoices and payments Elite Practice Management System Analysing time reports Preparing draft bill to fee earner / finalising draft bill Reviewing for administration Sending chasers to client Assisting in yearly Annual Returns billings



The ideal candidate will have a good standard of education along with:


3+ years' legal secretarial experience Excellent written and spoken English and Mandarin Well versed with desktop publishing programmes including: Microsoft Word, Excel, PowerPoint and Outlook Ability to type quickly and accurately Notarial knowledge would be an advantage but training will be provided Team oriented with a flexible approach to assisting colleagues

Conditions of work

* 40 hours per week with 60 minutes for lunch - standard working hours are 09:00 am to 6:00pm