Job Description

Job Summary:

We are seeking an experienced and highly organized secretary to provide administrative and secretarial support to our litigation/arbitration team. The ideal candidate should possess strong attention to detail, excellent communication skills, and the ability to manage multiple tasks in a fast-paced legal environment.

Key Responsibilities:

Litigation Support

Prepare, format, and file court documents, pleadings, affidavits, and correspondence in accordance with court requirements and timelines. Handle e-filing through the eLitigation portal and maintain proper case records. Manage hearing dates, trial schedules, and submission deadlines. Organize and maintain case files (both physical and electronic), ensuring all documents are up to date. Liaise with clients, court officers, and external counsel in a professional manner. Prepare hearing bundles, trial materials, and exhibits.

Arbitration Support

Assist in filing and managing arbitration proceedings (e.g., SIAC, ICC, HKIAC, or ad hoc). Prepare and format arbitration submissions, witness statements, and exhibits. Track deadlines for procedural orders and coordinate with tribunals and arbitral institutions. Arrange logistics for hearings, including venue booking, document printing, and transcript coordination. Maintain correspondence and records relating to arbitration matters.

General & Administrative

Draft and proofread correspondence, memos, and simple legal documents. Maintain lawyers' calendars and coordinate meetings, hearings, and travel arrangements. Assist with billing, time entry, and expense tracking. Perform general administrative duties such as scanning, photocopying, and document management.

Requirements:

Diploma or higher qualification in Legal Studies, Business Administration, or related discipline. Minimum 2-3 years of experience as a litigation or arbitration secretary in a law firm. Familiarity with eLitigation and SIAC / ICC / HKIAC filing platforms. Strong understanding of court and arbitration procedures. Proficient in Microsoft Office (Word, Excel, Outlook) and document management systems. Excellent organization, communication, and multitasking skills. Proficiency in Mandarin is a plus to liaise with Chinese clients. High attention to detail, discretion, and professionalism in handling confidential information. Proactive, dependable, and able to work independently under pressure. Strong sense of teamwork and commitment to quality service.


We offer a competitive compensation and benefits package based on your experience and qualifications.