Job Description

We are looking for a Secretary to the Managing Director to provide high-level administrative and secretarial support, ensuring smooth operations for the leadership team.
Responsibilities

• Take and screen calls (Mandarin Chinese competency required) and manage email correspondence.
• Maintain calendars, schedule meetings, and make travel arrangements, including flights and accommodation.
• Arrange meeting rooms, test and set up electronic equipment, laptops, and projectors.
• File, maintain, and archive emails, documents, evidence, and court bundles.
• Prepare, send, and track bills; draft bill narrations and follow up on payments.
• Log billable time and assist with standard correspondence and legal precedents.
• Handle stationery and equipment requisitions.
• Support hearing administration, including photocopying, binding, tabbing, and setting up hearing locations.
• Assist with general administrative and ad hoc projects as required by management.

Requirements

• Minimum qualification of 'O' Level, Higher Nitec, or Diploma in any discipline.
• At least 2 years of secretarial or personal assistant experience, preferably in a law firm.
• Strong organisational, communication, and interpersonal skills with attention to detail.
• Ability to multitask, prioritise, and meet tight deadlines.
• Proficient in Microsoft Office and IT-savvy.
• Mandarin Chinese proficiency is required.

Skills Required