Job Description

Library Administration a) Support day-to-day operations and administration of the Library b) Ensure Library is ready for opening by performing checks every morning on the cleanliness of premise, newspapers and new arrivals are displayed, that all equipment and lightings are functioning c) Liaise with relevant divisions on facilities management, IT and security matters d) Operate the Library Management System eg. book borrowing, book search, circulation, cataloguing e) Manage the inter-library loans to support the information needs for library users f) Ensure compliance with Library Standard Operating Procedures (\xe2\x80\x9cSOPs\xe2\x80\x9d) g) Any other library-related administrative duties assigned by the Librarian


Reference and Information Services The personnel shall provide the following services: (a) Answer enquires received from all channels, including enquiries from walk-in users, by telephone and through emails (internal & external). Fulfill enquiries in accordance with the performance indicator as set by the Library (b) Guide and conduct searches on electronic and web-based databases such as LexisNexis, Newslink, print and non-print resources (c) Support current awareness /alert services to create awareness of Library resources by creating resource factsheets relating to new database articles and/or Parliamentary Bills.



Collection Maintenance & Development (a) The personnel shall work closely with the Librarian to recommend, source and maintain a collection of print and electronic resources. (b) The personnel shall liaise with suppliers/vendors for the acquisition of new resources (print and electronic), renewal of serials (print and electronic) and subscription/renewal of online databases. (c) The personnel shall be responsible for handling all aspects of the acquisition and collection maintenance exercise, including:

• Complying with the rules on procurement in calling for quotes

• Processing library items on the LMS including barcoding all library items and attach holdings, process weeding as instructed by the Librarian

• Receiving and processing gift titles received by the Authority for the Library\xe2\x80\x99s collection