Job Description

We are looking for a resourceful and proactive Lifestyle Personal Assistant to support our Director in both professional and personal matters. If you're an energetic individual who thrives in a fast-paced environment and enjoys being constantly on the move, we want to hear from you!

Key Responsibilities

1. Calendar, Communication & Time Management

Manage the Director's dynamic schedule, including daily appointments and events. Adapt quickly to schedule changes and reprioritize as needed. Plan, coordinate, and ensure adherence to the Director's calendar. Screen and handle phone calls; circulate documents for signatures. Maximize time efficiency by ensuring the Director remains focused on key priorities.

2. Travel Coordination

Oversee complex, end-to-end travel arrangements for the Director and family, including flights, accommodations, ground transportation, and curated, in-depth itineraries. Maintain accurate travel documentation and records for expense claims. Prepare and submit detailed expense reports on behalf of the Director.

3. Information & Research Management

Conduct thorough research and present concise, well-written summaries. Sift through large volumes of information to distil key insights for the Director.

4. Event Support

Assist in planning and organizing personal events, conferences, or functions.

5. Liaison & Communication

Serve as the primary point of contact between the Director and internal/external stakeholders. Work closely with the Director to keep her informed and prepared for upcoming commitments.

6. Personal Assistance

Support the Director with personal errands and daily life management, such as appointments and item pick-up/drop-off. Be on standby and readily available to assist as needed, with the flexibility to travel and work irregular hours. Provide hands-on help with personal belongings when traveling or moving between locations. Manage lifestyle details--fitness, nutrition and personal aesthetics Execute any other ad-hoc tasks or projects assigned by the Director. Assist with family-related matters, such as:
o Scheduling family appointments and activities (e.g. medical, school-related, extracurricular).


o Coordinating with household staff or service providers (e.g. drivers, cleaners, tutors).


o Handling family travel arrangements and logistics.


o Ensuring the smooth day-to-day running of household or family-related errands.


Be on-call and available as needed, with flexibility for evenings, weekends, and travel. Assist with handling and organizing personal belongings, especially while traveling.

Skills & Abilities

:


Being a trusted confidante and exercise utmost discretion and maintain confidentiality at all times. Strong organisational skills & problem solving - able to anticipate potential issues and proactively resolve them. Being intuitive - Ability to anticipate the needs of the Director, well before she expresses her needs. Tech-savvy and having technological prowess - Proficient in Microsoft Office e.g. Outlook, Word, Excel. Ability to work independently and work under pressure at times to handle a wide variety of activities. Ability to exercise good judgment in a variety of situations, with strong written and verbal communication. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. * Ability to multitask and switch gears at a moment's notice.