Job Description

1. Governance and Administrative Framework:

• Support the Centre Director in setting up the Centre\'s governance framework, policies, and administrative functions.
• Develop and implement corporate functions, committees, and governance structures.

2. Day-to-Day Management:

• Oversee daily administrative operations including budget management, procurement, HR, communications, and branding.
• Manage the Centre\'s administrative team and liaise with NUS central offices.

3. Corporate Services, Finance, HR, and Procurement:

• Establish the Centre\'s administrative structure and operational processes.
• Recruit and manage the Centre\'s administrative team as it expands.
• Provide administrative support for procedures, approvals, and project execution.
• Develop and manage operating budgets and prepare analysis for budget recommendations.
• Prepare reports and documents for the Centre Director, committees, and partners.

4. Strategic Planning:

• Collaborate with the Centre\'s Director and management on long-term plans and sustainability.
• Forecast manpower needs and budget requirements.
• Plan for the optimal use of the Centre\'s space.
• Support fundraising efforts and strategic initiatives.

5. Research Administration:

• Oversee grant calls and documentation for grant applications, risk assessments, and grant virements.
• Monitor research progress, ensuring deliverables and milestones are met.
• Set up grant accounts and handle related administrative requirements.

6. Communication, Outreach, and Marketing:

• Support the Centre\'s outreach and communication efforts through publications, presentations, media, websites, and social media.
• Serve as the primary contact for the Centre\'s communication channels.
• Organise seminars and meetings with partners and stakeholders.

7. Fundraising and Donor Relations:

• Assist the Centre Director in fundraising efforts and event organization.
• Manage donor relationships and donation tracking.
• Support the Centre Director in fulfilling reporting obligations related to donations.

8. Secretarial Duties:

• Manage the Centre Director\'s schedules and meetings.
• Organise meeting logistics, including venues and meeting papers.
• Serve as the meeting secretary, handling note-taking and circulation.
• Support the Centre Director with travel arrangements and CONCUR claims.
• Manage the Centre\'s communication mailbox and file-keeping.

Qualifications

• Degree in business administration, finance, humanities, or a related field. (Master\'s degree would be an asset).
• More than 5 years of experience in administrative management, preferably in a civil service or academic environment, with demonstrated experience in multi-stakeholder project management.
• Strong organisational and interpersonal skills.
• Excellent writing and communication abilities.
• Proficiency in MS Office Suite (CRM, Word, Excel, PPT, etc.).
• High level of resilience, professionalism, and focus in handling challenges.
• Ability to work as a team player under tight deadlines and manage multiple responsibilities.
• Interested in the work of local city-planning, geriatric care, and social support agencies.

More InformationLocation: Kent Ridge CampusOrganization: College of Design and EngineeringDepartment : Dean\'s Office (College of Design & Eng)Employee Referral Eligible:Job requisition ID : 26925

National University of Singapore