Job Description

What the role is:The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

This position resides with the Properties & Facilities Management (PFM) Division, reporting to the Section Head, Security & Emergency Preparedness (SEP). The appointed jobholder will be responsible to plan, manage and conduct Emergency Preparedness (EP) and Business Continuity related programmes and exercises to ensure NLB\'s operational readiness and preparedness. The successful candidate is also required to assist with the policies & plans relating to EP and Workplace Safety & Health (WSH), and oversee the procurement & contractual matters of the team.What you will be working on:Emergency Planning

• Plan, manage and conduct EP and Business Continuity programmes, workshops and exercises
• Co-ordinate with Divisional Reps, consultants, and internal stakeholders to ensure alignment and integration of emergency plans
• Assist with the review of policies and plans relating to EP and WSH
• Conduct risk assessments to identify potential vulnerabilities and recommend mitigation measures
• Conduct safety and security checks so as to comply with the sectoral regulatory requirements (e.g. WSH)
• Manage and monitor NLB emergency stockpile items

Training and Education

• Organise and conduct emergency response trainings, drills for employees
• Foster a culture of preparedness by promoting best practises and safety guidelines

Emergency Response Coordination

• Serve as the point of contact during emergencies, coordinating response efforts and resources
• Activate emergency ops centre if required
• Communicate and collaborate with external agencies, such as emergency services authorities i.e SPF, SCDF

Contract & Contractor management

• Management of contract and contractor for EP

Budget and Procurement support

• Plan and manage procurement process and EP related Contracts
• Manage the various Fund sources
• Verify invoices for goods/ services received

What we are looking for:

• Candidates with operational background and professional certifications in Security, EP and Workplace Safety & Health preferred
• Prior experience in government procurement policies & guidelines
• Self-motivated, responsible, possess good interpersonal and people management skills
• Good command of English (spoken and written)
• Meticulous and attentive to details
• Able to cope with a fast-paced work environment

The successful applicant will first be appointed on a 2-year contract basis.Please be informed that only shortlisted candidates will be notified.About National Library Board:To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society. If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.

National Library Board