Job Description

What the role is:The Ministry of Home Affairs (MHA) aspires to be a world-class organisation in delivering safety and security for our people. In pursuing our mission to make Singapore our Safe and Secure Best Home, we remain always constant and true to our core values of Honour and Unity. MHA Finance Shared Services Centre (FSSC) serves to increase efficiency and improve customer experience in financial services of the ministry and the Home Team Departments (HTDs). The Invoice Processing team is responsible and accountable for delivering accounts payable transaction processing services to all the MHA departments, which includes processing of vendor invoices, payment processing, and performing AP reporting. The team also reviews accounts payable business processes to ensure efficiency and effectiveness, and to achieve business outcomes.What you will be working on:Key Responsibilities \xe2\x80\xa2 Responsible and accountable to process assigned vendor e-invoices, e-credit memos and e-claims \xe2\x80\xa2 Responsible and accountable to process assigned hardcopy invoices, credit memos and claims received in the central Accounts Payable mailbox \xe2\x80\xa2 Ensure consistent application of G/L account codes and follow up with external parties and relevant approving authorities to accurately certify invoices \xe2\x80\xa2 Responsible for addressing all queries and resolving payment problems raised by the relevant stakeholders \xe2\x80\xa2 Review of policies and procedures relating to Payments matters and to seek continual improvements to existing processes and systems to maximise operational efficiency and effectiveness \xe2\x80\xa2 Establish and review internal controls, policies and procedures regarding invoice processing \xe2\x80\xa2 Identify and drive projects by actively evaluating processes (reviews of moderately high level of complexity), request for inputs from Senior Executives/Executives, before working with ADs to develop and implement potential solutions \xe2\x80\xa2 Responsible to drive team members to be able to adopt technology for automation of finance processesWhat we are looking for:a) Experiences \xe2\x80\xa2 Prior experience in Audit or Accounting role will be an advantage \xe2\x80\xa2 Candidates with relevant certification in Accounting, Robotic Process Automation or Data Analytics will be an advantage \xe2\x80\xa2 At least 3 years of experience in a managerial/supervisory role of a finance function \xe2\x80\xa2 At least 3 years of experience in an Accounts Payable role \xe2\x80\xa2 Prior experience in using SAP will be an advantage \xe2\x80\xa2 Prior experience in applying data analytics will be an advantage \xe2\x80\xa2 Prior experience working in a shared services environment will be an advantage b) Attributes \xe2\x80\xa2 A goal-oriented team leader \xe2\x80\xa2 A dedicated team member \xe2\x80\xa2 Meticulous with an eye for detail \xe2\x80\xa2 Strong with numbers and analytics \xe2\x80\xa2 Independent and self-driven \xe2\x80\xa2 High comfort level with applying technology in daily work \xe2\x80\xa2 Strong communication (written and verbal), presentation and interpersonal skills to engage wide spectrum of internal and external stakeholders All new appointees will be appointed on a two-year contract in the first instance. We wish to inform that only shortlisted candidates will be notified within 30 days upon closing of the advertisement.About Ministry of Home Affairs:We work as a team, in partnership with the community, to make Singapore our safe and secure Best Home.

Ministry of Home Affairs