Job Description

What the role is:- Overall administrative and procurement support for M&P Division.
- Support operational needs and customer support, including liaison with internal and external stakeholders to drive PAssion Membership acquisition and engagement initiatives.
- Provide administrative support to senior officersAdministrativeSupport M&P officers in end-to-end procurement procedures and subsequent follow ups, such as:
- Checking of procurement documents to ensure compliance with rules and regulations
- Posting of ITQ/ITT/Direct Contracting/Demand Aggregation, awarding and issuance of contracts
- Collation of bids received from publication of ITQ/ITT for Goods & Services and ensure tenderer\'s adherence to proper submission of proposals in GeBizProvide overall administrative and logistical support for M&P Division to maintain smooth operations.Compiles and organises meeting agendas, minutes of meetings, follow up actions and e-filing of documents for M&P Division.Keeps record on fixed asset items and facilitates retrieval of such information, when necessary.Ensures that the equipment in M&P Division is in good working condition and arranges for repairs, when necessary, in order to maintain smooth operations of the office.Tracks expenditures and to provide officers with up-to-date information on budget utilization and savings.Raises purchase orders for standard and non-standard purchases for payment by the Finance Division.Assist senior officers in administrative duties such as arranging for meeting with partners and managing meeting schedules .MembershipManage customer service-related issues on PAssion Membership programme matters.Work closely with appointed vendor on the smooth operations of PAssion Membership programme.Liaison point with COs colleagues and assist to brief and equip the COs with the necessary SOPs on PAssion Membership operations, enquiries etc.Liaise with PA Finance to ensure prompt processing of payment claims to COs and invoicing to WOG agencies and partners, where applicable (e.g. for raw cards order, card printing costs, project reimbursement etc).Assist to plan and coordinate recruitment, retention and renewal campaigns for PAssion membership.Assist COs and PA Divisions\' enquiries on PAssion Membership related matters when necessary.Assist with system enhancement requests and work with ICT when necessary.Assist in ad-hoc Divisional or PA-wide projects on the assigned role and duties.Other DutiesOther ad-hoc duties not covered under main responsibilities and duties.Performs other duties assigned by senior officers.About People\'s Association:The People\'s Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.

People\'s Association