Job Description

The position holder will assist the Head of the Department on matters involving Hospitality & Biomedical Medical Engineering (BME) management, and in Facilities Management and Development on all facilities improvement and upgrading projects or works for the National University Polyclinics (NUP).

Job Responsibilities

You will be responsible for the following:

Facilities and BME Management

• Oversee the facilities management operations of NUP polyclinics and HQ by working closely with the contractors and vendors in compliances of all rules and regulations.
• Responsible for budget planning, outsourcing, tendering and awarding of contracts, as well as creating, monitoring and delivering on KPIs.
• Ensure that all preventive, corrective maintenance and ad hoc works are carried out according to requirements and standards.
• Lead the team in contract management matters .
• Manage the preventive maintenance of BME and Physio equipment, and ad hoc repair works for equipment including dental equipment (eg autoclave, dental chair and compressor and suction motor).
• Manage the renewal of all equipment licensing.

• Manage the facilities development and upgrading projects from beginning to end.
• Oversee the entire project performance, and ensure that implementation is in compliance of policies and procedures and that construction activities do not interfere with operations.
• Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
• Oversee the submission of budget estimates, evaluation report, progress report and cost tracking reports.
• Call for Quotation or Request for Proposal (RFP), propose the evaluation criteria, organize the evaluation and draft award approval paper.

• Good degree in Estate Management / Facility Management / Building / Engineering in related field or the equivalent with at least 5 years of experience in building and facilities management.
• Certified Fire Safety Manager and experience with JCI certification and OHSAS certification is advantageous.
• Proficient in WSH requirement is preferred.
• Possess strong leadership, decision-making and communication skills.
• Good in people management with strong ability to engage and work with all levels of staff.
• Strategic system thinking yet attentive to details.