Job Description

Join us as Manager, Private Assets Services at AIA Investment Management!





AIA is significantly increasing its exposure to private assets and as a result is designing and implementing the infrastructure and support needed to service this increased scale and complexity. We are looking for a Manager to be part of the team with responsibility for managing and overseeing the operational support functions for AIAIM's private investments.

Responsibilities

1. This position will ensure operational functions for private asset investments are performed on a timely and accurate basis. This include, but not limited to:


Process and manage the processes related to capital call and distribution notices received from GPs. Compute, monitor and communicate funding requirements of the various portfolios and funds including credit facilities to ensure timely downstream of funds to facilitate investment and capital calls. End-to-end transaction management for new investments. Ensure proper record keeping of private asset transactions in the Portfolio Management Systems. Handling new investments setup in Portfolio Management Systems. Participate in investor onboarding activities such as customer KYC, subscription form, commitment agreement and FATCA/CRS declarations. Participate in new fund launches, fund closings and rebalancing/adjustment activities. Work closely with Core Operations team and the service providers including the custodian, fund administrator, transfer agent, valuation agent and auditor to ensure tasks are completed on timely manner, issue is handled or escalated to next level. Guide and train team members and lead in assigned projects. Handle fund audits. Oversight of both internal and external service providers.
2. The incumbent will work closely with the Alternative/Private Assets portfolio management teams (Private Equity, Venture Capital, Private Credit, and Real Estate), Company's internal clients, external fund managers, general partners and service providers to ensure that services are being performed and are meeting expectations.





3. Work with Group Investment Services and AIAIM Investment Services teams to enhance and implement the target state support model at a detailed operational level for private investments as well as identify additional opportunities to enhance processes and workflows, improve efficiencies, and minimize operational risks.





4. Use subject matter expertise while working with internal stakeholders and functional groups to plan and manage change, to collaborate on resolving issues, and to formulate action plans due to market developments.





5. Work with the team in establishing and maintaining proper process documentation in alignment with the operational control environment as well as contribute to the ongoing development and improvement of all operational processes.





6. Work with Investment Service teams and provide subject matter inputs into the fund structure design (share classes, dividend distribution, performance fee) and ensure fund documentation and legal agreements are appropriate and updated.





7. Participate in, contribute to, and provide support to Group and Company projects involving private asset investments.

Requirements

Bachelor's degree in Business, Accounting, Finance, or related field. At least 8 years' experience, with 4 years' in a managerial role within asset management or private asset firms. Strong knowledge of private asset operations, fund structures (e.g., SICAV, VCC), and investment processes. Experience in leading and managing private investments related projects, including system changes and enhancements. Ability to design and implement new or enhanced processes and controls. Excellent stakeholder management and communication abilities. Proficient in Excel, Word, and PowerPoint, preferably also in eFront. Team-oriented, adaptable, and able to perform under pressure.

Believe in better with AIA.

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