Job Description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.M&E Assistant Program ManagerWork Dynamics - Integrated Facilities ManagementWork Scope:Supervision and scheduling of Events Team membersFunctional supervision of event support staff (set-up crews, third party vendors)Responsible for the coordination and execution of high level special events as requested by the Amazon customerLeads site visits, planning meetings and final details meetings with Amazon customer and supporting vendor partnersEstablish new policies and procedures necessary to clearly define event support of high level event support in high profile areasEstablishes and provides clarity to existing policies and procedures relating to Events Team supportDemonstrates continuous effort to improve operations, service levels, and streamline work processResponsible for tracking team progress through data metricsCreation and submission of monthly reports to Events Team Manager, demonstrating team progress and workloadIdentifying opportunities for improving team communication and efficiencyAssisting in the planning and hosting of the occasional client-related event as neededOther duties as assigned in support of Events Team ManagerEssential Functions:Provide prompt and courteous response to Amazon employee and client requests within the guidelines set forth by JLL and Amazon Global Real Estate and FacilitiesMaintain ethical, professional and courteous relations with contractors and employees and property management teamsPerform as a team member with all employeesCommunicate and work effectively with Officers, senior contacts within client organization, and business associates.Maintain all business contact informationPrepare proposals and presentationsAssist in compiling budget information and business review metricsCompose business letters, summaries and reports using proper format, punctuation, grammar, diction and styleCreate graphs, charts, and other complex documentsAssist with Facilities team communications and coordination of response activity during emergencies if deemed reasonable and prudent, and as trained by supervisorComply with all company and regional policiesLearn and follow all Amazon GREF policies and procedures as they apply to administration positionsFlexible hours: Must be willing to work nights, evenings and weekends as necessaryOther Functions:Carry out other duties as assigned by supervisorsEssential Physical Capabilities:Meet highest attendance and punctuality requirementsOperate personal computer, software as appropriate for project and all other office equipmentClimb up and down stairs as part of emergency procedure, practice and/or implementationDetect emergency alarms - auditory and/or visualEssential Knowledge and Skills:Ability and interest in multi-taskingInteract with employees, visitors and contractors with poise and diplomacyApply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exitsInterpret instructions in written, oral, and diagrammatic or schedule formPossess initiative to assume additional responsibilitiesSet priorities and meet deadlinesAdvanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programsType a minimum 60-WPM with accuracyPerform basic business math such as compute discount, interest, percentage and profit/lossCommunicate effectively both verbally and writtenPossess excellent grammar and proofreading abilitiesRead and comprehend e-newspapers, periodicals, journals, manuals, dictionaries and thesaurusExperience:3 years of event management or relevant hospitality experienceEducation:Bachelor\xe2\x80\x99s Degree or equivalent experienceLocation:On-site \xe2\x80\x93SingaporeJob Tags:GREFIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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