Job Description

Office and Admin Specialist (Part-Time), Raffles Place, ContractSUMMARY
Overview - A crucial role in supporting the day-to-day operations of the Facilities department. This position is responsible for ensuring that the workplace is safe, clean, and well-maintained, contributing to a positive and productive work environment for all employees.RESPONSIBILITIES:
Office Management/Facilities:

• Assist in coordinating with vendors and contractors for repairs and maintenance tasks.
• Manage access control system including tracking access cards; activating/de-activating access cards; running monthly and ad-hoc reports
• Primary liaison with the building management, ensuring effective communication and coordination between UOB and our internal teams.
• Onboarding new hires by providing office overview; liaising with other departments in ensuring all set ups are ready for day one
• Provide general office and administrative support to the business
• Assist in coordinating with vendors and contractors for repairs and maintenance tasks
• Order and maintain pantry and office supplies
• Maintain & regularly update office and support procedures, incorporating global standards and policies

Administrative:

• Assist in setting up and breaking down for meetings, conferences, office events
• General administrative duties including business card orders; invoice processing; monthly allocation spreadsheet
• Ad hoc administrative projects and tasks

REQUIREMENTS:

• Between 2-4 years of experience working in an admin and/or office management role
• Good verbal and communication skills with keen ability to articulate in a concise and clear manner
• Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
• Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business

• High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)

Notes:

• 4 hours per day (Mon - Fri) 9am - 1pm

• Work Location: Raffles Place

Kang Abelene Marianne Mrs Rozario Abelene MarianneEA License No.: 02C3423 | Personnel Reg No.: R2089914Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy

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